Payroll Specialist

Reports to:                   Payroll Director

Department:                      Finance

FLSA Status:                       Non-Exempt/Accrual Level 2

 

Position Description:

Perform daily payroll department operations. Assist with all payroll transactions prior to payroll submission. This position will be responsible for the garnishment and child support, and processing change of status forms for terminations, new hire, and any other changes.

Responsibilities and Duties:

 

• Review, set up, and manage incoming court orders, child support orders, tax levies, and creditor attachments
• Calculate withholding applicable for the garnishments
• Ensure withheld garnishments are sent to the agencies or creditors accurately and on time, reconcile accounts monthly by maintaining excel spreadsheet of all garnishments entered with details of calculation
• Communicate with employees regarding court orders, child support orders, tax levies, and creditor attachments, and agencies as needed
• Enter garnishment deductions in Payroll System according to garnishment orders
• Verify timesheet accuracy, notify supervisors regarding missing information including approvals to ensure payroll can be submitted on time
• Communicate with employees, and supervisors regarding payroll issues: such as accrued vacation, direct deposit issues, etc.
• Maintain Employee self-service database by approving direct deposit changes, setting up vacation and sick time for new hires, and changes for promotions
• Receive, sort, and log mail daily relating to payroll and People’s Operations, scan and email People’ Operation Mail
• Run timecard, labor distribution reports, and other reports as needed for billing
• Preparation of manual checks for termination, or retro payments and enter information into accounting software

• All other duties as assigned.

 

Minimum Qualifications:

Experience / Knowledge:

 

• High School Diploma or equivalent (GED) AND two (2) cumulative years of experience in Payroll
• Ability to investigate and resolve problems with entries in payroll system.
• Strong computer skills, including database management EXCEL
• ADP experience
• Good with numbers and detail oriented
• Ability to multitask and work under pressure
• Maintain confidentiality
• Good customer service and communication skills

 

 

 

 

 

ADA Information:

Physical Requirements: 

• The employee must occasionally lift and/or move up to 25 pounds.
• Occasionally required to stand for extended periods of time.
• Frequently sitting and typing for extended periods of time.
• Frequently able to communicate verbally and in written form.
• Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.
• Occasionally required to bend, stretch, reach or stoop.
• Required to wear office appropriate clothes.

 

Mental Demands

• Ability to change direction as priorities shift.
• Ability to thrive in environments that require the ability to adapt to changing circumstances.
• Ability to cope with mental and emotional stress related to the position.

 

Work Conditions:

• This is not a remote position.  You need to be on-site.
• Generally, in an indoor setting.
• Will be working with computers and phones frequently.

 

Travel

• Travels locally as needed.

 

Note: This job description is intended to describe the general nature and work responsibilities of the position. It is not possible or desirable to commit every detailed aspect of each job to a written description.  This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company.  Job descriptions alone cannot be used as an argument to refuse work assignments.  Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments required by company officials.  This job description does not constitute an employment contract between the company and any employee.  The job responsibilities of this position may include cross-training in other functions to ensure satisfactory operation.

 

I have read the above job description, understand its contents and have had an opportunity to discuss with my supervisor or the hiring manager.  By signing below, I agree and understand what is expected of me, and will comply with all requirements of this position.

 

                             

Faculty Signature                                                                            Date