Executive Assistant to General Manager

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

ROLES & RESPONSIBILITIES

Scope of the Role

The Executive Assistant to the General Manager provides high-level executive and administrative support to ensure the efficient operation of the organization. The role serves as a key liaison between the General Manager, APAC leadership, local cross-functional teams, customers, and external partners, facilitating effective communication, coordination, and execution of key business priorities.

In addition to managing executive priorities, the position supports business operations, governance processes, compliance-related activities, and commercial contract coordination to support organizational effectiveness, and execution excellence.

Core Job Responsibilities:

1. Executive Support:

• Provide comprehensive administrative and executive support to the General Manager to ensure efficient management of business priorities and daily operations.
• Manage the General Manager's calendar, travel arrangements, leadership meetings, and key stakeholder engagements.
• Prepare presentations, reports, meeting agendas, meeting minutes, and executive correspondence.
• Coordinate communications and follow-up actions on behalf of the General Manager.
• Organize leadership meetings, business reviews, town halls, and other management activities.
• Handle confidential and sensitive information with professionalism, discretion, and integrity.

2. Business Coordination & Stakeholder Management:

• Act as a key liaison between the General Manager and internal stakeholders, including the APAC Leadership Team, regional functions, and local cross-functional teams.
• Coordinate and follow up on strategic initiatives, projects, and action plans to ensure timely execution and alignment with business objectives.
• Facilitate collaboration across Commercial, Marketing, Finance, Logistic, Service, Regulatory, Operations, and other support functions.
• Coordinate leadership meetings, business reviews, town halls, customer visits, and other key business activities.
• Support the Commercial team in coordinating contract review, approval workflows, and documentation requirements.
• Track meeting outcomes and ensure follow-up actions are communicated to relevant stakeholders.
• Build effective working relationships with local, regional, and APAC stakeholders to support business objectives.
• Provide bilingual communication and translation support when required.

3. Governance, Compliance & Reporting Support

• Support the coordination of commercial contracts, documentation, and approval processes in accordance with company policies and procedures.
• Partner with the Office of Ethics & Compliance (OEC) and relevant stakeholders to facilitate compliance-related activities and governance requirements.
• Ensure business documentation and activities comply with internal policies, procedures, and approval requirements.
• Consolidate information and prepare routine business reports, presentations, and management updates.
• Maintain trackers for key projects, business commitments, contract approvals, and action items.
• Support special projects and initiatives assigned by the General Manager.

MINIMUM BACKGROUND/ EXPERIENCE REQUIRED

Qualifications/Experience:

• Bachelor's degree in Business Administration, Economics, Languages, or a related field.
• 2-5 years of experience in Executive Assistant, Business Coordinator, Administrative Support, or similar roles within a multinational environment.
• Strong interpersonal skills with the ability to work effectively with senior executives and stakeholders across different levels of the organization.
• Strong organizational, communication, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Proven ability to work effectively with senior leaders and cross-functional teams.
• Experience supporting commercial operations, contract administration, or compliance-related activities is preferred.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Outlook.
• Fluent in English, both written and spoken.

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

CRLB Core Lab

        

LOCATION:

Vietnam > Ho Chi Minh City : Me Linh Point Tower

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)