Student Records and Outreach Coordinator

Mitchell Hamline School of Law is seeking to hire a full-time Student Records and Outreach Coordinator. This position is responsible for managing student academic records and course registration, and preparing official documentation including bar exam certifications, degree verifications, and enrollment verifications. This position also manages overseeing grade and transcript processes, coordinating departmental communications, and ordering official diplomas and certificates.

Essential Duties and Responsibilities:

Registration Processing

• Enter course credit value changes
• Answer student, faculty, and staff registration questions

Graduation Processing

• Manage Intent to Graduate dates and applications to graduate
• Update student coding the SIS to graduation status
• Send list of graduating students to key offices
• Order diplomas and certificates
• Manage diploma and certificate re-issues and orders
• Manage Paradigm relationship
• Process and track bar certifications

Manage Grade Processes

• Distribute grade deadlines and instructions to all faculty and adjuncts
• Assist faculty with online grade submission and process all grade changes
• Ensure compliance with mandatory requirements
• Enter incomplete grades into SIS
• Communicate grade policies to students
• Process CALI awards and notify students
• Notify students of placement on Dean's List

Maintain Student Records

• Manage internet submissions
• Maintain student files in accordance with records retention policy

Records Request

• Coordinate and process transcript requests
• Process letters of good standing
• Process enrollment and degree verification requests
• Fulfill requests for copies of law school applications

Communications

• Update My Academics portlet in the student portal as necessary
• Develop forms as necessary
• Manage all outbound email communications to faculty, staff and students
• Manage changes to the Academic Catalog

Teamwork and Cross Training

• Foster a collaborative, cross-trained team
• Promote shared goals and open communication
• Take on other duties as assigned (e.g., new projects and team projects)

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Knowledge, Skills and Abilities:

• Strong communication and interpersonal skills, including the ability to work effectively with a wide variety of people
• Good organizational skills and attention to detail
• Demonstrated creative problem-solving skills
• Accuracy
• Demonstrated ability to work with confidentiality and discretion
• Ability to handle multiple tasks with frequent interruptions

Minimum Qualifications:

• Bachelor's Degree or 3-5 years of experience in an administrative office setting.

Preferred Qualifications:

• Experience in an administrative office setting in higher education.
• Bachelor's Degree
• 3-5 years managing records in a Student Information System.
• Fluent using Microsoft Office and other technologies.

 

Pay Range

The anticipate pay range for this position is $23 -$26 per hour, depending on qualifications and experience.

Benefits

• Health insurance
• Dental insurance
• Life/AD&D insurance (MHSL pays for)
• Optional Life Insurance
• Disability Benefits (MHSL pays for)
• Generous Holidays and Winter Break
• 403(b) Retirement plan (Generous MHSL match)
• Employee Assistance Program (EAP)
• Competitive compensation package

To apply, please submit a cover letter, and resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the School's discretion.

Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Notice of Nondiscrimination re: Title IX Sex Discrimination

Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website (https://mitchellhamline.edu/students/title-ix/).