Environmental Health Services Division Systems Administrator (Administrator II)

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening/weekend work may be required. Alternative work schedules may be considered. This position is subject to the Fair Labor Standards Act (FLSA) and is overtime eligible.

Remote and Onsite Work:

The Operations team works in a hybrid model, with 3 days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location Chinook Building located at 401 Fifth Avenue, Seattle, WA, 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

• Coordinate with the Public Health Human Resources Office on end-to-end hiring actions and managing HR data for the division; escalate hiring supervisor/manager questions to the Human Resources Office as needed.
• Consult with and provide support to hiring supervisors/managers on job announcements and hire plan details, providing feedback and serving as an internal technical expert on the hiring process.
• Provide consultation to hiring supervisors/managers on processes and best practices related to hiring.
• Maintain and support enhancements of resources and tracking systems on positions, recruitment efforts, and hiring status.
• Division Merit Coordinator. Maintain tracking systems for division performance evaluations, merits, executive leave.
• Coordinate division employee service awards by tracking milestones, ordering recognition items, and maintain division records.
• Prepare reports and presentations on division hiring goals, efforts, status, and outcomes.
• Collaborate with hiring supervisors/managers on interview scheduling, prepare interview packets, and collect interview documentation.
• Perform routine onboarding and offboarding administrative and documentation tasks, including procurement of technical equipment from IT, HelpDesk tickets and coordination with IT etc.
• Maintain the Environmental Health Services Hiring Board in the SharePoint site.
• Maintain the Environmental Health Services Division Org chart and the EHS Hiring Resources in the SharePoint site.

• Support assigned payment card (credit card) activities, which may include responding to inquiries, researching transactions and account information, reviewing documentation, assisting with system related requests, maintaining records, and completing follow up activities. Provide divisional support for credit card procurement (i.e. P-Card) activities.
• Utilize applicable financial payment systems, including US Bank, Oracle, IExpense, IProcurement to support division activities and operational activities and operational needs.
• Maintain the ordering and tracking of items ordered and issued to staff, including personal protective equipment.
• Division Telecom Coordinator for the Environmental Health Services.

• Serve as Environmental Health Services liaison for the division to work with King County Facility Management on submitting work orders, granting access to employees in the Environmental Health Services division to Seattle-King County Public Health work sites.
• Maintain the ordering and tracking of all the emergency safety and personal protective equipment and supplies for the Environmental Health Services Division.
• Serve as the Safety Committee representative for the Environmental Health Services Division.
• Maintain the yearly division software renewals coordinate with KCIT.
• Represents the Environmental Health Services Division as the fleet coordinator and support sections with fleet activities across division sites.

• Serve as the division point of contract for public inquiries from the web or referred from within King County.
• Assist program staff in the compilation of materials related to public records requests.

• Support personnel activities related to emergency response and surge planning.
• Support updates and maintenance of EHS Operations SharePoint and Teams channels

• Extensive experience performing advanced coordination and administrative duties in a professional environment OR any combination of experience/education/training that provides the required knowledge, skills, and abilities to perform the work.
• Experience with accounts payable experience.
• Clear and concise written and verbal communication skills
• Strong presentation and meeting facilitation skills.
• Strong Customer Service Skills
• Knowledge of basic human resources principles, practices, and laws, and/or skill in researching and analyzing information to gain knowledge in these areas.
• Demonstrated knowledge of equity and social justice principles and how they can be incorporated in recruiting, hiring, and throughout employment.
• Ability to maintain strong, positive relationships and collaborate across multiple programs.
• Demonstrate ability to manage time and adapt to changing priorities; work and multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Demonstrated ability to utilize Microsoft Office suite, including Outlook, Word, PowerPoint, Teams, SharePoint, Excel, Viso, and PeopleSoft, Oracle, Adobe Acrobat, NEOGOV to complete assignments and tasks.
• Experience developing tools, forms, and systems for staff, supervisors, and managers to simplify following best practices in human resources process-related work.

Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Application Process

If you are interested in pursuing this position and supporting King County’s vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position.

If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please contact Recruiter.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation

Who May Apply

Open to all candidates

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Cover Letter

(Please note: additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to provide proof of Basic Life Support (BLS) / CPR.
• The selected candidate must be able to pass a thorough background investigation and Pre-Employment Physical, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CLA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Union Membership

Non-represented