Branch Administrative Assistant

Provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.

 

Pay: $20/hour

Benefits:

• 15 days of paid time off

• Competitive medical, dental, and vision plan options

• Health Savings Account with employer match option

• Paid Parental Leave

• 401(k) with an employer match up to 4%

• Supplemental health plans through Unum

• Employer paid basic life insurance

• Employee paid short-term disability option

• Employer-paid long-term disability

• Mental health support through Employee Assistance Program

• 7 paid holidays annually

Key Responsibilities:
•    Maintain working files as required for area personnel and all levels of branch management.
•    Timely and accurate submittal of payroll time sheets for area personnel.  •    Understand Company safety policy and maintain safety records for the division as required.
•    Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
•    Process invoices and purchase orders for the area and assist with general ledger entries as needed.
•    Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
•    Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions.  Type memos of correspondence as needed.
•    Coordinate and organize all training workshops and meetings within the area.

Additional Responsibilities:
•    Conform in all respects with applicable federal, state and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
•    Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
•    Assist with administrative and CSR at branch locations within area on as needed basis.
•    Perform other duties and responsibilities as required or requested by management.

Machines, Tools and Equipment:
•    Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word. 
•    Experience with Tower, JD Edwards and AS400 preferred.
•    Operate standard office equipment (i.e., personal computer, facsimile, copy machine, etc.).

Education, Training, Experience and Licensing/Certification Requirements:
•    High School Diploma or GED required.
•    2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.

Knowledge, Skills and Abilities:
•    Excellent interpersonal skills and professionalism.
•    Ability to effectively communicate with others verbally and in writing.
•    Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
•    Ability to type 50 WPM.
•    Maintain appointment as Notary Public.

Physical/Mental Demands:
•    Possess ability to occasionally lift/move up to 10 pounds.
•    Ability to use hands and fingers, talk, sit and hear.

Working Conditions:
•    Work in indoor office environment 95% of the time.
•    Work in front of computer terminal for majority of the day.
•    Noise level is usually moderate. 

 

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.