Executive Assistant (Temp)

1. External Meetings & Executive Coordination

• Manage and coordinate the SED's external meetings, business appointments, and official engagements.

• Liaise with clients, government agencies, business partners, consultants, vendors, and industry stakeholders to schedule and coordinate meetings.

• Prepare meeting agendas, briefing papers, background information, and presentation materials.

• Track meeting outcomes, action items, and deliverables to ensure timely follow-up.

• Coordinate executive participation in conferences, industry forums, strategic discussions, and business networking events.

• Facilitate travel arrangements and logistical support where required.

2. Stakeholder Liaison & Relationship Management

• Act as a primary coordination point between the SED and key stakeholders.
• Engage with internal business units and external organisations on matters requiring executive attention.
• Manage correspondence, meeting requests, and stakeholder enquiries in a timely and professional manner.
• Support the development and maintenance of positive working relationships with clients, partners, and government agencies.
• Assist in preparing stakeholder engagement plans, communication updates, and briefing documents.
• Coordinate cross-functional discussions to ensure alignment and timely closure of actions.

3. Special Projects Management & Support

• Support the SED in the planning, coordination, and monitoring of strategic initiatives and special projects.
• Track project timelines, milestones, risks, and action registers.
• Coordinate project meetings and prepare status reports for management review.
• Consolidate information and updates from various teams to support management decision-making.
• Conduct basic research, market scans, and information gathering to support project and business development activities.
• Assist in preparing executive presentations, management papers, reports, and proposal documents.
• Support pilot projects, innovation initiatives, and cross-company collaboration programmes where assigned.

4. Executive Office Administration

• Manage and maintain executive records, documentation, and correspondence.

• Ensure proper filing of confidential and business-sensitive information.

• Prepare meeting minutes and track follow-up actions.

• Support procurement, claims, administrative submissions, and office coordination activities where necessary.

• Assist with the preparation of management dashboards and performance updates.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!