Study Abroad Exploration Adv

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

International Education Advisor

Job Summary:

This position is a multi-functional position within International Academic Programs (IAP), a unit in the International Division, that serves as the central study abroad office at UW-Madison and coordinates study abroad programming across campus. IAP administers more than 300 campus-wide study abroad and domestic study away programs and internships, and annually sends over 3,000 UW-Madison students abroad. Further information about IAP can be found online at: http://www.studyabroad.wisc.edu

Exploration Advisors are a first point of contact for domestic students on study abroad opportunities. In this role, Exploration Advisors:

• Advise domestic students on opportunities, academic policy, and requirements for international study for academic credit.
• Advise students in support of the goal of preparing them for the global and interconnected world.
• Assist in providing guidance for international students on navigating institutional and academic policy and requirements.

This position reports to the Assistant Director for Study Abroad Advising.

This position will operate in a hybrid format where some work will be performed in-person, onsite, in Madison, WI, and some work will be performed remotely, at an offsite, non-campus location. Positions will have shared workspaces.

Key Job Responsibilities:

• 60% Advises domestic students about international study opportunities
• 5% Counsels international students and support systems on cultural adjustments, policies, and procedures
• 5% Identifies and refers students to appropriate institutional resources and follows-up on referrals
• 5% Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study
• 20% Identifies, plans, and delivers international education programming
• 5% Participate in office committees and working groups to help with program and office administration

Tasks:

• Counsel and advise prospective students through Exploration Advising sessions about the various aspects of study abroad program opportunities.
• Counsel and advise students and parents on student preparation and personal needs throughout the study abroad experience.
• Maintain and update Intro to Study Abroad Advising Canvas site
• Present study abroad information to prospective students
• Assist with orientations for programs, including monitoring attendance and conducting regional orientations
• Develop and coordinate advising workshops
• Assist with visa collection for group visas
• Act as a back-up for the front desk and for our passport photo service
• Act as a notary for study abroad students’ materials
• Support curriculum integration initiatives
• Provide administrative support to the IAP Assistant Directors
• Participate in department meetings and retreats. Assist with special events and outreach activities, such as the Study Abroad Fair.
• Other duties and special projects as assigned by the supervisor or IAP Director.

Key Job Responsibilities:

• Counsels international students and support systems on cultural adjustments, policies, and procedures

• Identifies and refers students to appropriate institutional resources and follows-up on referrals

• Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study

• Identifies, plans, and delivers international education programming

• Advises domestic students about international study opportunities

Department:

International Division, International Academic Programs (IAP)

Compensation:

The anticipated salary range for this position is 47,000-$50,000. However, final salary will depend on experience and qualifications.

Required Qualifications:

• Prior experience, as a student worker or professional staff member, working in a study abroad office or student services office

Preferred Qualifications:

• Ability to work in a team oriented, collaborative environment.
• Demonstrated experience working independently with strong attention to details, resourcefulness, and organizational skills to meet important deadlines in a high-traffic, high-demand environment.
• Demonstrated commitment to and experience working with expanding academic and financial access to study abroad programs
• Excellent interpersonal communication (oral and written) skills, and a sense of humor
• Demonstrated critical thinking and decision-making skills

Education:

• Bachelor’s Degree required

How to Apply:

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Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter required

• Resume required

• List of three professional references

Contact Information:

Please contact Carmen Pitz: [email protected] with any questions regarding the position.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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