Purchasing and Procurement Manager

BASIC FUNCTION

Under the direction of the Vice President of Administrative Services, plan, organize, and coordinate the District’s purchasing operations, including procurement of goods and services; provide a variety of complex and technical duties for the purpose of acquiring the necessary resources to support the college operations; provide technical support for accounting and related fiscal functions, such as maintaining financial and accounting records, and assisting in the monitoring of District budgets. Execute complex procurement and fiscal tasks in compliance with federal, state, and local regulatory requirements, established administrative procedures, and departmental guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 

• Oversees and executes the District’s procurement processes for materials, supplies, equipment, and non-construction services, ensuring full compliance with applicable state and federal regulations, as well as established District policies and procedures. Collaborates with various District departments to evaluate procurement needs and provides technical expertise to support efficient and cost-effective purchasing strategies. Reviews purchase requisitions for accuracy and completeness and authorizes the issuance of purchase orders.
• Serve as a resource to district staff by providing technical information on procurement-related issues; implement federal, state, and local guidelines for specially funded programs and operate in accordance with district policies and procedures.
• Authorizes requisitions, change orders, warehouse expenses for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment, and services.
• Monitors purchase orders, contracts, bids, and budgetary expenditures for the purpose of ensuring accurate allocation of funds and/or adherence to fiscal regulations.
• Determine and evaluate appropriate procurement requirements; review, participate in developing and process requests for qualifications (RFQs), requests for proposals (RFPs), requests for formal and informal bids, purchase orders and contracts in a timely and accurate manner in accordance with appropriate cost and value parameters, procurement authorization, applicable laws, regulations, policies, procedures, ethical standards and guidelines; incorporate and negotiate appropriate terms and conditions
• Manage and participate in the development of bid specifications, requests for qualifications, requests for proposals and contracts for the procurement of general and construction-related goods and services; negotiate and incorporate appropriate contract terms and conditions.
• Perform price, cost and value analyses of bids, quotes and proposals to determine which responses best suit the district’s needs; prepare and maintain appropriate documentation for submittal of award recommendations; issue purchase orders; monitor the status and compliance of bids, purchase orders and contracts throughout bid and contract periods. 
• Procures supplies, equipment, and services for the purpose of acquiring necessary resources to support district operations.
• Reconciles purchase orders to invoices and requisitions for the purpose of ensuring that district expenses are reallocated effectively and efficiently spent.
• Research contracts, suppliers, equipment, and regulations for the purpose of ensuring that district expenses are allocated effectively and efficiently spent.
• Determine and pre-qualify appropriate supplier chains and commodity sources; establish new vendor and market resources as needed; interview vendors and maintain appropriate vendor lists and supply sources.
• Assist user departments or staff to select the most appropriate purchasing methods, and develop and write purchase specifications, statements of work, bid, and proposal evaluation.
• Develop product standards and specifications and determine items to be stocked in district warehouse in conjunction with district staff.
• Create, develop, and maintain a purchasing manual in compliance with local, state, and federal purchasing and procurement laws.
• Arrange for the disposal of obsolete or surplus property.
• Manages and coordinates warehouse operations to ensure materials, supplies, and equipment are available; oversees storage and distribution to departments; sets standards for stock items; implements inventory control and maintains asset records.
• Oversee the development, implementation, and monitoring of district purchasing policies and procedures to ensure maximum efficiency and compliance with all relevant laws. Conducts research and evaluates automated systems and programs to improve purchasing and warehouse operations. Initiates, assesses, and renews maintenance agreements as required.
• Supervise and evaluate the performance of assigned staff.
• Perform other duties as assigned.

Education and Experience:

A bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field and four years of increasingly responsible experience in purchasing goods and services, including one year providing technical and functional supervision over assigned staff; or an equivalent combination of training and experience.

Bilingual (English Spanish) proficiency preferred.RANGE 1 ON THE UNREPRESENTED GROUPS SALARY SCHEULE: Initial Salary placement is normally at Step 1, no higher than Step 3.  Please click here (Download PDF reader) to review current salary schedule.*PLEASE NOTE, SALARY SCHEDULE HAS UPDATED. PLEASE REFER TO THE PLACEMENT ON THE LISTED SALARY SCHEDULE, AS JOB DESCRIPTIONS MAY INDICATE THE RANGE UTILIZED ON THE PREVIOUS SCHEDULE*

IMPORTANT: 

• First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by September 30, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
• All application communications, including interview invitations, are sent through our applicant tracking system (NeoEd). Applicants are responsible for regularly monitoring their NeoEd account and ensuring that their contact information (including email address and phone number) is accurate and up to date. Failure to respond to interview invitations or other time-sensitive communications within the specified timeframe may result in removal from further consideration for the position. Due to the volume of applications received, candidates who do not respond may be considered withdrawn (no-show), and interview opportunities may be extended to other qualified applicants.

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.