Asset Coordinator

About Us

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

About this Role

Company Overview:

Summit Line Construction is headquartered in Heber City, Utah. With additional Utah locations in Draper and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Position Overview: We are currently seeking an Asset Coordinator to join our Phoenix Team. The Asset Coordinator plays a critical role in supporting the coordination, tracking, documentation, and management of rental equipment, fleet vehicles, power tools, and company assets across multiple Summit Line Construction locations. This position works closely with the Fleet Manager, project teams, vendors, warehouse personnel, and field operations to ensure equipment is properly inventoried, maintained, tracked, and available to support project needs in a timely and cost-effective manner. The Asset Coordinator will be the detail-oriented backbone of our equipment management operations, responsible for maintaining accurate records in Excel-based or other tracking systems, coordinating equipment transfers between sites, and ensuring nothing falls through the cracks.

What You'll Do

Key Responsibilities:

Asset Inventory and Tracking

• Maintain accurate and up-to-date asset records in tracking system, including rental equipment, fleet vehicles, power tools, and specialty equipment across all company locations.
• Track asset assignments, job numbers, locations, transfer history, rental status, and return needs across multiple sites.
• Conduct regular physical inventory audits to verify equipment location, condition, and status; identify and resolve discrepancies promptly.
• Monitor rental agreements, expiration dates, and off-rent confirmations to ensure timely returns and cost control.
• Implement and maintain Excel-based tracking spreadsheets to supplement Equipment 360 data, flagging trends, utilization gaps, and cost concerns.
• Maintain detailed records of asset maintenance, repairs, servicing, and compliance documentation.

Equipment Coordination and Logistics

• Coordinate equipment delivery, pickup, staging, transfer, and return logistics with vendors, transportation teams, warehouse staff, and field operations.
• Process equipment requests from project managers, foremen, field supervisors, and operations teams; document and assign equipment to jobs.
• Work with warehouse and yard personnel to ensure equipment is properly stored, secured, organized for easy access, and ready for deployment.
• Coordinate transfers of equipment between job sites and company locations; ensure proper documentation and system updates for all movements.
• Travel to multiple job sites (up to 50% of the time) to conduct equipment counts, verify locations, audit conditions, and resolve on-site logistics issues.
• Support the rental sourcing process by coordinating with vendors, comparing quotes, and ensuring rental orders align with company standards and approvals.

Vendor and Internal Communication

• Communicate with rental companies, equipment vendors, and logistics partners to resolve equipment availability issues, delivery delays, breakdowns, billing discrepancies, and service concerns.
• Maintain strong relationships with all internal stakeholders (Fleet Manager, project teams, warehouse, yard, shop personnel, and field operations) to ensure seamless asset management and timely problem-solving.
• Provide clear, accurate documentation and system updates to ensure all teams have current information on equipment status, location, and availability.
• Address equipment readiness concerns, safety compliance issues, and maintenance needs with appropriate teams.

Data Management, Reporting, and Compliance

• Update tracking systems to maintain current and accurate asset information.
• Support monthly asset reporting, rental utilization reviews, equipment status updates, and cost tracking efforts to identify savings and efficiency improvements.
• Monitor open rentals, equipment utilization, job assignments, and return status to help reduce unnecessary costs and improve equipment availability.
• Ensure all asset coordination activities follow company policies, approval processes, safety requirements, and vendor agreements.
• Maintain detailed documentation of all asset-related transactions, communications, and decisions for audit and compliance purposes.

What You'll Bring

Qualifications

Education

• High school diploma or GED required.
• Associate degree or additional training in business, logistics, construction management, fleet operations, or related field preferred.

Experience

• Proven experience in fleet operations, equipment or tool rental, logistics, construction administration, warehouse operations, or related field preferred.
• Knowledge of construction equipment, rental processes, fleet management, power tools, and field support needs.
• 2+ years in equipment or tool rental operations is highly desirable.

Technical Skills

• Proficiency with Microsoft Excel required; experience with advanced spreadsheet functions, data analysis, and reporting is a plus.
• Experience with Equipment 360 or similar asset management systems preferred.
• Proficiency with Microsoft Office (Outlook, Word) and ability to learn new software systems quickly.
• Comfort with technology and a “nerdy” mindset toward data accuracy, system organization, and process improvement is valued.

Core Competencies

• Exceptional attention to detail and commitment to accuracy in all asset tracking, documentation, and reporting.
• Strong organizational and time-management skills; ability to manage multiple priorities and requests in a fast-paced environment.
• Excellent communication skills, both written and verbal, with ability to work effectively with diverse internal and external stakeholders.
• Problem-solving mindset with ability to identify issues, troubleshoot discrepancies, and propose solutions.
• Customer service orientation; commitment to supporting field teams and project needs.
• Ability to work independently and take ownership of responsibilities while collaborating as part of a team.

Expectations

• Maintain accurate, detailed records of all company assets, ensuring tracking systems are always current.
• Ensure timely coordination and tracking of equipment transfers, rentals, and returns, minimizing delays and unnecessary costs.
• Provide reliable, proactive communication to all internal teams and external vendors regarding asset status, availability, and any issues that arise.
• Conduct regular audits and physical inventory checks to verify accuracy and resolve discrepancies promptly.
• Support monthly reporting efforts with accurate, well-organized data and insights into utilization, costs, and asset performance.
• Uphold all company safety policies, compliance requirements, and vendor agreements in all asset coordination activities.
• Embrace opportunities for growth and continuous improvement in asset management processes and systems.

 

Physical Demands: 

• Stand and walk for extended periods of time while working in the warehouse or on job sites.
• Work outdoors and in varying weather conditions at job sites during inventory audits and equipment transfers.
• Navigate uneven terrain at job sites and warehouses.
• Use hands to handle tools, equipment, and materials.
• Bend, stoop, kneel, crouch, and climb as required during inventory and equipment organization tasks.
• Climb ladders and stairs to access stored or elevated equipment.
• Lift, carry, and move equipment and materials weighing up to 50 pounds on a regular basis.
• Travel to multiple locations (up to 50% of the time) for on-site audits, equipment coordination, and vendor meetings.
• Communicate effectively with team members, supervisors, and vendors via phone, email, and in person.
• Maintain visual awareness sufficient to safely identify equipment, read documentation, and operate warehouse equipment.
• Drug Free Workplace: New employees must submit and successfully pass post-offer drug screening.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

 

What You'll Get

Benefits:

We offer an extremely competitive and comprehensive benefits package including:

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plan options
• Dental and Vision benefits
• Life insurance, short term & long-term disability
• Paid Holidays
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more

SLC_HP

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.