HR Coordinator

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Friday, 08:30 - 16:30, 30 minute unpaid break (must be flexible to work between the hours 7:30 and 17:00)

Areas of Responsibility:

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.

• Support with employee engagement activities across the sites, including charity and events.

Agency Labour

• Responsible for the onsite temporary labour provision

• Act as the contact point for any queries from the agency and operations team

• Complete agency weekly timesheets and send to the agency suppliers on a weekly basis.

• Create SFDC logins for all new starters and make sure operations have the relevant data from day 1

• Liaise with the agencies and Operations team on any requirements or reductions so we have sufficient resource to fulfil customer demands and volumes.

• Arrange agencies inductions with the relevant providers when required.

• Responsible for keeping track of the agency holidays, absences and overall Master Sheet data with leavers and new starters etc

• Liaise with the agencies about any issues with temporary labour daily / Sickness & Holidays

• Liaise with the agencies about internal updates such as events taking place in workplace

• Regular face to face meetings with agencies – building relationship with providers.

• Reporting the agencies headcount on a weekly basis for the business.

Compliance

• Supporting with HR compliance in eligibility to work documentation.

• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.

Recruitment & Onboarding

• Supporting with posting job adverts on WORKDAY and across sites.

• Arranging interviews for candidates.

• Support with onboarding sessions such as requesting and checking right to work documentation and new starter documentation

• Supporting with inductions by preparing the relevant training documentation.

• Preparing and posting announcements across the business.

• Support with WORKDAY onboarding for blue collar workers.

Ad-Hoc

• Provide administrative support to the HR team where required.

• An understanding of HR policies & practices.

• Build positive and effective relationships with key stakeholders.

• Filing documentation in the employee’s personnel files.

• Supporting with employee queries where appropriate.

• Checking the HR post-box at each site.

• Support with HR Absence line

• Any other ad-hoc duties as required.

Knowledge & Skills:

Essential Qualifications

• GSCE Maths and English minimum level 1 /2 equivalent

• Full Driving Licence

Desirable Qualifications

• GSCE Maths and English grade 4 or above or equivalent

Essential Skills

• IT skills, including Advanced Microsoft / Excel / PowerPoint

• The ability to work under pressure to tight deadlines

• Great communicator

• Positive attitude & drive

• Organized

• Keeping sensitive information private and confidential

• Able to work independently

Desirable Skills

• 1 Years minimum within an Admin function

• 1 year minimum experience in a recruiting role

Functional Knowledge & Experience

• Customer Service experience in a generalist role

• Immigration/ Eligibility to Work with the UK

• Outstanding verbal and written communication skills

• Excellent administration and customer service skills

Business Knowledge & Experience

• Exposure to Systems

• Proactive approach to own continuous development