Academic Human Resources Manager

Job Description

The University of Washington School of Dentistry Office of the Dean has an outstanding opportunity for a part-time (50% FTE) Academic Human Resources Manager to join their team.

About this Opportunity

Reporting to the Director of Human Resources, the Academic Human Resources Manager is responsible for managing the cyclical activities of Human Resources academic personnel, including appointments, annual performance reviews, and separations.

The Academic Human Resources Manager is a member of the SODHR team, which helps define internal policies and procedures and serves as the liaison with other School of Dentistry departments and University offices. The Academic Human Resources Manager must be able to communicate with diverse groups (faculty and staff) and collaborate with professionals from different disciplines and perspectives. The Academic Human Resources Manager partners with the Director of Human Resources, Human Resources Manager, HR/Payroll Specialist, Student Assistant, and the executive support team in the Dean’s Office. They actively participate in the program’s process improvements and regularly exercises independent judgment and discretion while working to support human resources operations.

This position requires an individual who is detail-oriented, possesses strong organizational skills and is able to maintain confidentiality. It requires an individual who is familiar with human resources operations and related policies and procedures. The successful candidate should exercise initiative to research issues, gather and present information to the Director of Human Resources, be comfortable with identifying and pursuing creative problem solving, as well as being able to effectively communicate with a variety of internal and external stakeholders.

The salary provided below is based on a full-time rate and will be prorated for this part-time, 50% FTE opportunity.

$86,856 - $101,328 per year ($43,428 – $50,664 per year)

Occasional Telework

Preferred submission date: August 21, 2026

Key Responsibilities

Academic HR (80%)

• Manage appointments (ongoing). Work with academic administrators to ensure faculty appointment packets are in compliance with University of Washington (UW) Academic Personnel and Faculty (APF) requirements; if applicable, send appointment packet to the school’s Appointment, Promotion and Tenure (APT) Committee for review and vote; prepare dean’s recommendation; enter appointment in Workday.

• Collaborate on annual faculty reappointments (Winter Quarter). Work with the HR/Payroll Specialist to ensure compliance with UW APF procedures and UW School of Dentistry (UWSOD) training requirements.

• Manage annual faculty reviews (Spring Quarter). Update forms; collaborate with the dean’s Executive Assistant on dean’s direct reports; draft announcements and reminders and send to academic departments; oversee submissions and ensure documents are stored electronically. Coordinate effort reporting.

• Manage academic reviews:

  • Second-year review for reappointment (Spring Quarter). Track when reappointments are due; notify department chairs to conduct reviews and submit chair’s recommendations to the dean; draft dean’s decision letters and send to faculty members, department chairs, and administrators; maintain records.; and update Workday.

  • Multi-year renewals (Fall Quarter). Run Workday reports; notify department chairs to conduct reviews and submit recommendations to the dean; draft dean’s decision letter and send to faculty members, department chairs, and administrators; maintain records; and upload report to APF SharePoint site.

• Assist with faculty promotion and tenure activities (Fall Quarter). Track mandatory promotion review due dates.

• Provide administrative support for the APT Committee (Fall Quarter unless ad hoc projects needed). Prepare agenda; take meeting notes; follow up on action items as directed by the chair. Draft annual report.

• Manage1460 Outside Professional Work for Compensation (Summer Quarter). Review, update, and send annual announcement; review chair-approved 1460 request forms for accuracy before sending to dean for approval; send forms to the UW Office of Research (UWOR) for final approval; track progress on approval routing; notify departments of approvals, and maintain records of UWOR-approved forms.

• Manage sabbatical leave (Fall Quarter). Prepare and send announcements to faculty. Using Interfolio RPT, download department submissions and send to dean. Submit dean’s recommendation in Interfolio RPT.

• Manage faculty retiree rehire (Fall Quarter). Update UWSOD retiree rehire form. Review and send annual announcements to chairs. Verify with the UW Benefits Office if retirees have vested reemployment rights. Review requests and forward to dean for approval. Prepare dean’s approval notice and send to chair and administrator.

• Manage endowment (ongoing). Track appointment end dates. Notify department chair of upcoming appointment expirations and copy SODHR Assistant Dean of Advancement and External Affairs. Advise dean on selection/reappointment process consistent with endowment agreements and UW policy. Prepare dean’s recommendation letters. Enter appointment/reappointment in Workday.

• Manage separations/retirements (ongoing). Ensure separation documents are complete. Advise administrators to open UWSOD tickets and upload materials. Provide retirement guidelines to faculty members, if applicable. Enter separation in Workday.

• Perform Workday Human Capital Management 2 transactions (ongoing). Update Workday on faculty employment changes. Generate reports for leadership. Run reports regularly to ensure integrity of data.

HR Operations (10%)

• SODHR faculty website. Ensure website content is up-to-date. Post new/updated information.

• Oversee faculty electronic records.

• Maintain faculty listservs.

Miscellaneous (10%)

• Schedule meetings. Faculty academic onboarding; early career faculty meetings with the dean; APT Committee and other committee meetings.

• Assist with surveys.

• Assist with CODA accreditation self-study.

• Ad hoc projects as they arise.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department. 

• Bachelor’s Degree in Human Resources, Business Administration, or related field.

• Four years of progressively responsible human resources experience.

• Two years’ experience working in higher education or academic healthcare settings.

Additional Qualifications

• Knowledge of federal, state and local employment regulations.

• Experience interpreting complex policies

• Experience communicating sensitive information and maintaining confidentiality

• Strong written and verbal communication skills

• Ability to organize and prioritize multiple tasks, work independently and collaboratively, and meet deadlines.

• Attention to detail is necessary

• Computer software skills (Excel, Word, PowerPoint, Outlook, Acrobat, SharePoint)

Preferred Qualifications

• Familiarity with academic personnel employment lifecycle.

• Understanding of faculty governance.

• Experience using Workday and Interfolio.

Additional Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department.

About the Team

The School of Dentistry Human Resources (SODHR) is a mission driven service-oriented unit that values collaboration, respect for one another, inclusion and belonging where diverse perspectives are valued, and team members are encouraged to bring their full selves to work while contributing to a culture of learning, accountability, and shared purpose. The unit is responsible for  human resources operations, including recruitment, compensation, training and development, employee relations and compliance with employment laws and policies. We strive to attract, develop, motivate and retain talent while aligning people with business objectives. SODHR supports human resources operations for approximately 120 faculty, 480 affiliate faculty, and 245 classified and professional staff. Please visit the school website for more information. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$86,856.00 annual

Pay Range Maximum:

$89,592.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

50.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.