F&B Coordinator

Compensation Type

Hourly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Location

The Elser Hotel & Residences is a 49-story luxury condominium hotel located in Downtown Miami.   The newly completed tower offers 646 fully furnished rooms/residences, over 19,000 square feet of curated amenities and 5,000 square feet of prime retail space.  Named after the iconic Elser Pier, which was built in the 1900s and became the premier place for locals and visitors to enjoy the magical shoreline of Biscayne Bay in downtown Miami, The Elser Hotel & Residences will continue this tradition. 

 

Overview

The Food & Beverage Coordinator provides administrative and operational support to the Food & Beverage Department. This position is responsible for coordinating scheduling, payroll processing, tip distribution, purchasing administration, invoice management, inventory support, and various departmental reporting functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced hospitality environment.

Responsibilities

Administrative Support

• Provide administrative support to the Director of Food & Beverage and department leadership.
• Maintain employee records, departmental files, and operational documentation.
• Prepare reports, spreadsheets, correspondence, and presentations as needed.
• Assist with onboarding and orientation coordination for new team members.
• Coordinate meetings, maintain calendars, and document meeting notes when required.

Scheduling & Payroll Administration

• Create and maintain employee schedules in accordance with business demands and labor guidelines.
• Review and process timekeeping records for accuracy.
• Assist managers with payroll submissions and corrections.
• Track attendance, overtime, meal breaks, and labor costs.
• Ensure payroll deadlines are met and documentation is submitted timely.

Tip Distribution & Compliance

• Prepare and audit tip reports for accuracy.
• Process tip distributions in accordance with company policies and applicable regulations.
• Maintain records related to gratuities and service charge allocations.
• Investigate and resolve discrepancies related to tip calculations and distributions.

Purchasing, Inventory & Accounts Payable Support

• Assist in creating and processing purchase orders (POs).
• Coordinate with vendors regarding orders, deliveries, pricing, and invoice discrepancies.
• Review and match invoices with purchase orders and receiving documentation.
• Submit invoices for payment processing and maintain organized records.
• Monitor departmental purchasing activity and assist with budget tracking.

Inventory Control

• Assist with monthly inventory counts for food, beverage, operating supplies, and equipment.
• Enter inventory data and generate inventory reports.
• Investigate inventory variances and support corrective actions.
• Maintain inventory records and support cost-control initiatives.

Reporting & Financial Support

• Prepare daily, weekly, and monthly reports related to labor, payroll, inventory, purchasing, and expenses.
• Support month-end closing processes by ensuring required documentation is complete.
• Assist with budget preparation and tracking departmental expenditures.
• Maintain confidentiality regarding financial and personnel information.

General Operations Support

• Foster positive relationships with team members, vendors, and other departments.
• Support special events, banquets, and operational initiatives as needed.
• Perform other duties as assigned by management.
• Perform special projects and other duties as assigned by the Director of F&B or hotel leadership.

Qualifications

• • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Ability to work with payroll, inventory, and point-of-sale systems.
  • Strong mathematical and analytical skills.
  • Ability to maintain confidentiality with sensitive employee and financial information.
  • Effective written and verbal communication skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Customer-service oriented with a professional demeanor.
  • Perform other duties as requested by management.