Assistant Event Manager

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, like Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, SK-II, and growing luxury lifestyle brands, like Dyson, Shark Ninja, Victorinox and Stokke. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets. 

Why Join Us? 

At LUXASIA, we believe there is beauty within every talent – that is you. 

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. 

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful? 

Role Purpose 

The Assistant Event Manager supports the planning, coordination, and execution of brand-led events and activations that enhance consumer engagement, strengthen brand presence, and drive retail performance. Working closely with the Marketing and Brand teams, this role ensures seamless delivery of events from concept to completion while maintaining high standards of brand experience and operational excellence. 

Key Responsibilities 

1. Event Planning & Execution  

• Support the Event/Marketing Manager in planning and executing brand events, product launches, retail activations, and consumer engagement experiences.  

• Coordinate end-to-end event logistics including venue sourcing, vendor management, event materials, setup, and on-site execution.  

• Ensure all events are delivered in line with brand guidelines, timelines, and budget requirements.  

• Manage event run-downs, briefing documents, and on-ground coordination with internal teams and external partners. 

2. Vendor & Stakeholder Management 

•  Liaise with agencies, contractors, production houses, and suppliers for quotations, briefing, and execution follow-up.  

• Ensure clear communication of event requirements and deliverables to all stakeholders.  

• Monitor vendor performance to ensure quality, cost efficiency, and timely delivery.  

• Support negotiation and coordination to ensure optimal value within allocated budgets.  

3. Event Operations & On-Ground Support 

• Provide on-site support during events, ensuring smooth operations and troubleshooting any issues in real time.  

• Manage event setup, guest registration, crowd flow, and overall attendee experience.  

• Coordinate manpower, schedules, and event materials to ensure flawless execution. 

4. Marketing & Brand Support 

• Support the marketing team in integrating event activities with broader campaign plans and brand calendars.  

• Assist in the creation and execution of event communications, invitations, and promotional materials.  

• Ensure consistent brand messaging and premium brand experience across all touchpoints. 

5. Reporting & Administration 

• Assist in post-event reporting, including performance tracking, feedback collection, and insights reporting.  

• Maintain accurate documentation of event budgets, invoices, and vendor records.  

• Support administrative tasks related to event planning and execution. 

Qualifications and Experience: 

• Diploma or Degree in Marketing, Event Management, Mass Communication, Business, or related field.  

• 2–4 years of experience in event management, experiential marketing, or brand activations.  

• Experience within the luxury, lifestyle brands, electronics, premium consumer brand, and retail industry is an advantage.  

• Strong project management and organizational skills with attention to detail.  

• Ability to work in a fast-paced environment and manage multiple projects simultaneously.  

• Strong communication, coordination, and interpersonal skills.  

• Hands-on, resourceful, and proactive with a strong sense of ownership. 

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?  

If so, you are the one we are looking for. JOIN US and let’s grow together. 

Championing Diversity, Equity and Inclusion 

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law. 

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/ 

If you have a question for us, please drop us an email here.  

We regret to inform you that only shortlisted candidates will be contacted. Thank you.  

Recruitment Privacy Notice 

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice. 

Note to staffing agencies 

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.