Coordinator, Campus Visits

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Position Summary                                                                           

The Campus Visit Coordinator works closely with the admission management team to create, manage, and help to improve the visit experience for guests to campus. The Coordinator’s responsibilities include communicating with prospective students and families and members of the campus community; data entry; material preparation; and visitor interaction. 

The Coordinator also serves as the In-House Admission Counselor, meeting prospective students and families during the fall and spring travel seasons, as well as handling some of the weekly visit sessions.

The Coordinator is responsible for managing group visits to campus, scheduling presentations and information sessions for visiting groups and managing the Student Ambassador/Tour Guides.

Minimal travel is required, but this role may be asked to assist in local travel when needed.

Principal Duties and Essential Functions

Job duties specific to this position:

• In coordination with the Director of First Year Admission, manage the ambassador program

  • Manage the training of the student ambassadors

  • Provide on-site daily supervision of the ambassador staff

  • Assign tours to ambassador staff and ensure availability

  • Create and manage the schedule for 40 student ambassadors, make necessary alterations throughout the day to accommodate staffing or visitor schedule changes

• Collaborate with the office coordinator to prepare customized schedules, day-at-a-glance, counselor/ambassador sheets, folders with name identification and pertinent sheets in each folder.

• Coordinate with academic departments and campus partners to ensure signage and directional information is concise and accurate and day visit schedules

• Oversee the day-to-day campus visit program,

  • Coordinate with office coordinator to provide coverage for the entire visit area

  • Oversee the phone coverage of the visit desk, fielding visit requests and monitoring student staff

  • Prepare all reference materials pertinent for the area to ensure all student staff are equipped to respond to questions.

• Assist in the creation of training materials and digital resources for the Student Ambassador/Tour Guides while maintaining website and social media content to enhance volunteer engagement.

• Coordinate with the Director for Enrollment Marketing, to ensure messaging around visit programs is accurate and timely.

• Assist efforts in planning and organizing on campus enrollment events such as Open Houses, Accepted Students Day, yield receptions, spring visits and information sessions. 

• Conduct admission interviews and participate in application decision making and act as back-up for local admission travel when needed. This will include minimal local travel in each of these areas that may occasionally require being away from home for extended periods which may range from days to weeks at a time

• Evaluate prospective students’ application materials for final recommendations on admission decision.

• Coordinate the group visit program and manage the staffing of presentations from admission staff. 

• Lead high volume interviews and presenting to large groups for information sessions during the peak travel seasons

• Analyze survey results to making recommendations and improvements to the campus visit experience

• Partner with admission team to establish various Le Moyne student admission programs

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.

• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.

• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.

• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.

• Demonstrates excellent work attendance, reliability and work ethic.

• Attends and actively participates in required meetings and training sessions.

• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.

• Must complete all required federal, state, institution and department trainings.

• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.

• Performs a variety of related duties as assigned.

Qualifications

• Bachelor’s Degree required

• Experience in working in an admissions office environment preferred

• Comfortable working with professionals at varying stages in their careers

• Must be able to engage prospective students and their guardians, while effectively communicating the value of a Jesuit and a Liberal Arts education utilizing various platforms

• Strong organizational skills

• Event planning experience preferred

• Strong presentation skills 

• Ability to work independently and in a team environment

• Ability to multitask and work with tight deadlines

• Must be comfortable with technology and using various current software programs, preferably Slate

• Ability to interact and work effectively with a broad range of campus constituencies

• Must have a valid driver’s license

• Must be able to lift about 25-30 pounds to transport recruitment materials and or materials needed for various functions

• Willingness to work some evenings and weekends

• Willingness to travel as needed

QUALIFICATIONS  

• Bachelor’s degree required.

• 3+years of experience in event planning, alumni relations, donor relations, or related fields.

• Strong organizational and project management skills with the ability to manage multiple complex events simultaneously.

• Excellent written and verbal communication skills.

• Strong relationship-building skills with alumni, donors, and volunteers.

• Proficiency with Microsoft Office; experience with event management platforms and advancement databases (e.g., Raiser’s Edge) preferred.

• Flexibility to work evenings, weekends, and travel for events as needed.

• Commitment to the College’s Jesuit values of service, excellence, and cura personalis (care for the whole person).

• Ability to occasional work evenings and weekends.

• Ability to travel to support alumni and donor events as needed.

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded) 
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package 

35 hour work week

Pay Range:  $20.00 - $24.00 per hour

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references