Learning Experience Project Coordinator

We are seeking a Learning Experience Project Coordinator to support the day-to-day coordination and tracking of learning experience programs for the client. The successful candidate will work closely with cross-functional stakeholders to maintain project timelines, coordinate meetings and status updates, and support the execution of learner engagement and experience activities.

This role is ideal for a highly organized, detail-oriented professional with strong communication and follow-up skills who enjoys working across teams in a fast-paced environment. Entry-level candidates with solid project coordination fundamentals are encouraged to apply — backgrounds in administrative support, event or project coordination, marketing, HR, or operations translate well to this position.

Location: Remote (Costa Rica)
Contract Length: 12 Months 
Hours: Monday–Friday, 9 AM–5 PM local Costa Rica time (40 hours/week)

• Support day-to-day project tracking across learning experience programs.
• Maintain timelines, task lists, and trackers, and follow up on deliverables across teams.
• Coordinate meetings, capture notes, and communicate status updates with cross-functional stakeholders.
• Assist with the execution of learner engagement and experience activities.
• Track basic metrics and support reporting efforts.
• Help document processes and identify opportunities to improve workflow efficiency.
• Ensure clear, consistent communication and follow-through on action items across all program activities.

• 1+ years of relevant experience in project coordination, administration, or a related support role.
• Strong project coordination fundamentals, including managing timelines, action items, and stakeholder communications.
• Excellent organization, time management, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with stakeholders across multiple teams.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Comfortable working cross-functionally in a dynamic environment.

Preferred

• Experience with project management tools such as Asana, Airtable, or similar platforms.
• Interest in learning programs, learner experience, events, or engagement initiatives.
• Background in Learning & Development or familiarity with the client's platform (nice to have, not required).
• Prior experience as an Administrative or Executive Assistant, Project or Event Coordinator, Marketing Coordinator, or in HR/Operations roles; recent graduates with internship experience will also be considered.
• Education
  High school diploma or equivalent combination of education and experience.