Deputy Clerk to the Board of Supervisors

Responsible for performing complex clerical and administrative duties for the Board of Supervisors.ESSENTIAL JOB FUNCTIONS

• Supervises the Assistant Deputy Clerk to the Board; organizes, prioritizes, and assigns work; monitors work in progress; evaluates employee performance
• Schedules work session/committee meetings/conferences/retreats/etc.
• Assists in preparing agendas for Board of Supervisors (BOS) meetings and committee meetings; compiles, prepares, duplicates and distributes agenda packages for review prior to the meeting, including both paper and electronic formats
• Works with department(s) to obtain supporting documentation for BOS/committee meetings
• Attends all BOS/committee meetings, transcribes and prepares meeting minutes, records votes of BOS/committee personnel, prepares summaries of actions, appropriately insures execution and filing of all documents
• Serves as custodian of official administrative records including resolutions, ordinances, etc.
• Provides varied administrative and clerical support to the Board of Supervisors to include maintaining daily, weekly and monthly calendars; answering telephone calls, distributing information, etc.
• Request, collect and maintain all financial disclosure statements required by the Ethics Commission and the monitoring of legislation relating to the Board of Supervisors and County Ethics Commission
• Maintain Virginia Notary Public for the Commission at Large to aid in providing services for County administration and County residents
• Assist County Administrator with variety of Board of Supervisors-related tasks

NON-ESSENTIAL JOB FUNCTIONS

• Provides general assistance to County departments as needed
• Performs general clerical duties
• Performs related duties as required

Education and Experience:
Education and experience equivalent to an associate degree supplemented with 2 years of clerical/administrative support. Previous employment in a government setting is preferred.  Municipal Clerk Certification preferred.

Special Qualifications:
Must possess satisfactory results of a criminal history background check

Knowledge, Skills, and Abilities: 

• Knowledge of County operations and the Code of Virginia
• Ability to supervise and exercise independent judgment
• Knowledge and ability to communicate organization’s mission and vision; act as a role model to others
• Ability to work independently
• Ability to transcribe minutes
• Possesses excellent computer skills; ability to operate various office equipment
• Excellent interpersonal skills and ability to work in a team environment
• Mathematical ability
• Ability to read & write English
• Ability to explain policies and procedures
• Ability to provide the highest level of customer service
• High level of organizational skill

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color. Requires the ability to perceive and discriminate sounds.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.