Benefits Analyst II

Reporting directly to the Benefits Administration Director, responsible for the complex analysis of benefits related projects and programs. Gathers, analyzes, and validates a wide variety of benefits related data from numerous sources to develop various materials.  

• Serves as the lead point person working with Internal Audit on all related Benefit Plan Audits, gathering and compiling reports and responding to detailed questions
• Serves as the lead point person working with ITS on any requested processes, file feeds, and system testing applicable to vendor applications
• Serves as the Lead Trainer for the Benefits Team members e.g. Benefit Analysts
• Drafts, updates Benefit Procedures to ensure changes are applied and updated procedures are documented and workflows are outlined
• Assists with the review and submission of Benefits Compliance responses required by external entities
• Records Benefit Committee meeting minutes in Agenda Quick
• Reviews all vendor invoicing for accuracy and applies applicable internal GL Coding for approval by the Benefits Director
• Assists with the annual Budget development and analysis of the budget including reviewing current funding for line item transfers need to be remitted by the Benefits Director
• Reconciles employee benefit deductions, Family Medical Leave Act (FMLA), Leave Without Pay (LWOP), and Consolidated Omnibus Budget Reconciliation Act (COBRA) health insurance premiums
• Ensures accuracy of all Benefits Analyst tasks, serving as the final validation before submission of tasks is complete, whether it be a process or a file to a vendor
• Submits purchasing requisitions/originations for POs
• Assists with employee enrollment, wellness actions, and/or portal issues

• Ensures all plans are properly input for bi-weekly payroll processing
• Validates enrollment of effective benefits; ensures all plans are paid accordingly
• Reviews statement of earnings
• Creates and processes various invoices for submittal to the Benefits Director for Approval
• Provides benefit reporting for management utilization by researching and compiling data
• Performs vendor billing and accounts payable reconciliations, coordinates banking transactions
• Submits cash deposits and revenue report to Treasurer’s Office
• Communicates frequently with county staff and outside vendors
• Enters employer Health Savings Account (HSA) contributions; performs Flexible Spending Account (FSA) reconciliations
• Assists with preparation, testing, and submission of open enrollment
• Assists with implementation of benefit platform and benefit fair 
• Reconciles W-4 statements annually
• Performs FSA Flex internal audit on a monthly and quarterly basis
• Prepares monthly census and remits to the Benefits Director
• Processes bi-weekly escrow report and submits to each vendor accordingly

• Creates and maintains various reports, forms, worksheets, and informational materials
• Enters and verifies data within applicable databases and systems

• Serves as back-up to Benefits Analyst I 
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Benefits Administration Director
• Direct Reports – No

PHYSICAL DEMANDS

ENVIRONMENTAL FACTORS

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Bachelor’s degree in a related field and three (3) years of benefits or human resources experience; OR an equivalent combination of education and experience
• Intermediate to advanced knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

PREFERRED QUALIFICATIONS 

• Experience in accounting with strong analytical and reconciliation skills
• Working knowledge of Oracle and benefit enrollment systems
• Professional in Human Resources (PHR) or Certified Employee Benefits Specialist (CEBS) certification or GBA Benefits certification
• Bilingual (Spanish)

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.  

 
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.