Executive Assistant - Marketing

Job Overview

Are you energized by anticipating needs, creating organization, and helping leaders stay focused on what matters most? Marvin is hiring an Executive Assistant to provide thoughtful, proactive, high-level support to the Senior Director of Marketing. In this role, you’ll manage complex calendars, travel, expenses, presentations, correspondence, and meeting logistics while helping advance key marketing initiatives. You’ll also anticipate evolving business needs and help the Senior Director make effective use of their time. 

 

You’ll excel in this role if you bring sound judgment, outstanding attention to detail, and the ability to navigate changing priorities with discretion and confidence. If you’re proactive, resourceful, and skilled at building trusted partnerships across teams, we invite you to apply today. 

Highlights of your role

• Coordinate complex business and personal calendars, resolve scheduling conflicts, and manage frequent adjustments involving internal and external contacts. 

• Plan meetings and travel for the Senior Director and marketing leadership, including agendas, presentation materials, technology, catering, venues, and participant arrangements. 

• Prepare correspondence, presentations, reports, meeting minutes, and follow-up communications by gathering, organizing, and analyzing information. 

• Support key marketing and organizational initiatives by maintaining project schedules, tracking action items, and helping ensure commitments are completed on time. 

• Anticipate business needs and recommend arrangements or process improvements that support effective time management and efficient operations. 

• Review and process expenses and paid time off requests for the marketing leadership team accurately and efficiently. 

You're a good fit if you have (or if you can)

• A high school diploma or GED. 

• 5+ years of senior executive-level administrative support experience. 

• Demonstrated ability to manage multiple priorities while maintaining accuracy and close attention to detail. 

• Excellent written and interpersonal communication skills, along with the discretion to handle highly confidential information. 

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.  

Also want to make sure you have

• A bachelor’s degree is preferred. 

• Previous experience working in or supporting a marketing department is preferred. 

• A proactive, resourceful approach and the flexibility to support changing priorities, special projects, and ad hoc needs. 

• The ability to work independently, collaborate with executive administrative partners, and build trust across teams. 

• Strong organizational judgment, professional maturity, integrity, and a commitment to finding effective ways to improve how work gets done.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [email protected].

 

Compensation

$69,000 - $95,000 annually