Scheduling Specialist

Echodyne is seeking a Scheduling Specialist to join our fast-growing team. 

ROLE OVERVIEW

Echodyne is looking for a highly organized, detail-oriented Scheduling Specialist to support our Talent Acquisition team. This role is responsible for managing complex interview schedules, coordinating across multiple calendars, and navigating frequent changes in a fast-paced environment.

The ideal candidate is a proactive problem-solver who can anticipate scheduling challenges, manage competing priorities, and quickly resolve conflicts with minimal disruption. Strong communication skills and attention to detail are essential to ensuring candidates and interviewers receive timely, accurate information. This person will independently manage scheduling logistics, allowing recruiters and hiring managers to focus on hiring while keeping the interview process moving efficiently.

RESPONSIBILITIES

• Coordinate complex interview schedules involving multiple candidates, interviewers, and hiring teams.
• Manage competing calendar priorities, scheduling conflicts, and frequent last-minute changes.
• Proactively identify scheduling challenges and find creative solutions to keep interviews on track.
• Coordinate interviews across multiple time zones, accommodating varying schedules and availability.
• Communicate scheduling details, confirmations, and changes clearly and promptly to candidates and internal teams.
• Manage virtual and onsite interview logistics, including meeting links, room reservations, and candidate travel arrangements.
• Maintain accurate interview schedules and candidate information in Greenhouse.
• Partner closely with recruiters, hiring managers, and interview teams to ensure an efficient scheduling process.
• Adapt quickly to shifting priorities while maintaining accuracy and attention to detail.
• Support additional recruiting administrative tasks as needed.

QUALIFICATIONS

• 3+ years of experience managing complex calendars, interview scheduling, executive scheduling, or similar administrative responsibilities.
• Exceptional organizational skills with the ability to manage multiple competing priorities.
• Demonstrated ability to navigate scheduling conflicts, last-minute changes, and time-sensitive requests.
• Strong problem-solving skills and the ability to anticipate challenges and take initiative.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy, even when managing a high volume of scheduling requests.
• Ability to remain calm, flexible, and solution-oriented in a fast-paced environment.
• Proficiency with Microsoft Outlook, Microsoft Teams, and calendar management tools.
• Experience with an applicant tracking system, preferably Greenhouse, is a plus.
• Strong customer service mindset and ability to work effectively with stakeholders at all levels.

Echodyne’s technology is export controlled by the U.S. Government and we must evaluate an applicant’s eligibility to handle export-controlled information or obtain required Government authorizations.  Therefore, we will ask you as part of the application process to identify whether you are a U.S. Citizen or green card holder, or have asylum/refugee status in the U.S. 

WHAT WE OFFER

This is a non-exempt role.