Recruiting Coordinator

ABOUT THE COMPANY

At RS, we are redefining how the world builds reliable energy infrastructure. We design and manufacture advanced composite utility poles that are lighter, stronger, and longer-lasting than traditional materials such as wood, steel, and concrete. Our poles provide utilities with a durable, low-maintenance, and sustainable solution for a more resilient grid.

With operations in North America and customers across 30+ countries, RS is a leader in grid resilience, driven by our values of Safety, Respect, Resilience, and Teamwork.

THE OPPORTUNITY

We're looking for a Recruiting Coordinator with at least four years of relevant experience to support recruiting activities across our plant and corporate teams.

Working closely with the Sr. Recruiter, HR team, and hiring managers, this role will coordinate interview scheduling, job postings, assessments, candidate communications, recruiting records, and pre-offer initiatives. The Recruiting Coordinator will help keep hiring activities organized, maintain accurate information, and provide professional and responsive candidate experience.

This is a hands-on role for someone who enjoys coordinating multiple priorities, following through on details, and communication. Success requires strong organization, sound judgment, confidentiality, and the ability to work effectively in a growing manufacturing environment.

WHAT YOU WILL DO

Recruiting Coordination & Scheduling

• Coordinate phone, virtual, and on-site interviews across multiple locations and calendars with appropriate time zones.
• Prepare interview invitations, agendas, itinerary, candidate instructions, and supporting materials.
• Send reminders, manage scheduling changes, and follow up with hiring managers for interview feedback.
• Coordinate assigned candidate assessments and track completion.
• Keep the Recruiter informed of scheduling delays, outstanding feedback, and other items requiring attention.

Job Postings & Requisition Support

• Assist in preparation and maintain job postings in the applicant tracking system, on job boards, and through approved recruiting channels.
• Track internal posting periods and update or close postings as directed.

Candidate Communication

• Serve as a point of contact for candidates regarding scheduling, application steps, and hiring process updates.
• Coordinate confirmed start dates and communicate new offer information to HR.

Recruiting Systems, Records & Reporting

• Maintain accurate candidate information, interview activity and disposition reasons in the applicant tracking system.
• Maintain organized recruiting files, including applications, resumes, interview feedback, assessments, and approvals.
• Track candidate withdrawals and declined offers, including reasons provided.

Process Improvement & Team Support

• Help develop and maintain recruiting templates, interview guides, checklists, and scheduling procedures.
• Assist with career fairs, hiring events, and recruitment outreach activities.
• Coordinate with agencies when needed on interview availability, candidate documentation, and status updates as directed.
• Identify opportunities to improve coordination, reduce delays, and strengthen the candidate experience.
• Provide additional recruiting and administrative support as needed.

WHAT YOU BRING

• Minimum of three years of experience in recruiting coordination, talent acquisition support, or HR administration with substantial recruiting responsibilities.
• High school diploma or equivalent required.
• Experience coordinating interviews, communicating with candidates, and supporting pre-employment activities.
• Experience using an applicant tracking system or HR information system and maintaining accurate records.
• Proficiency with Microsoft Outlook, Teams, Word, Excel and Adobe.
• Strong organizational and time management skills, with the ability to coordinate multiple openings and competing deadlines.
• Clear, professional written and verbal communication.
• Strong attention to detail and consistent follow-through.
• Ability to work independently within established procedures and recognize when an issue requires escalation.
• Sound judgment when handling confidential and sensitive information.
• Manufacturing, multi-site, or agency experience preferred.
• Experience supporting recruiting system implementation or process improvements is an asset.

WORKING CONDITIONS

• This position is based on-site in an office within a manufacturing environment.
• Work involves frequent computer use, telephone conversations, virtual meetings, and interaction with candidates, employees, and hiring managers.
• Occasional access to production areas may be required for candidate visits, plant tours, or hiring activities. These areas may involve noise, moving equipment, dust, and temperature variations. Required personal protective equipment must be worn at times when in the production areas, and all plant safety and visitor procedures must be followed.
• The role requires managing interruptions, changing priorities, and time-sensitive requests while maintaining accuracy and professionalism.

PHYSICAL REQUIREMENTS

The following describe the anticipated physical demands of the role. Essential functions may be performed with or without reasonable accommodation.

• Perform computer-based work for extended periods, with opportunities to change position.
• Use office equipment and access electronic and printed recruiting records.
• Communicate and exchange information with candidates, employees, and business partners in person, by phone, and electronically.
• Occasionally stand and walk through offices and designated manufacturing areas for interviews, tours, and hiring events.
• Occasionally reach, bend, and move light office supplies, recruiting materials, or event materials.

WHAT WE OFFER

• Comprehensive health, dental, and vision benefits with Cigna.
• Retirement savings plans with company contributions.(5% Match)
• Employer-paid life and short-term disability insurance.
• Optional additional coverage, including life and long-term disability.
• Paid time off and an Employee Assistance Program.
• Opportunities for growth and development within a global, forward-thinking company.

WHY JOIN US?

At RS, you'll help connect people with opportunities and keep our hiring process moving. Your organization, communication, and follow-through will support our growing teams and help create a positive experience for candidates and hiring managers.

If you enjoy coordinating details, working with people, and improving processes, we'd love to hear from you.

EEO/AA Employer M/F/D/V