PM Planning and Data Analysis

The PM Planning and Data Analysis is responsible to plan, schedule, coordinate, and monitor maintenance and operational activities to ensure the effective utilization of manpower, equipment, materials, and time. The role aims to minimize equipment downtime, improve maintenance efficiency, ensure operational reliability, and support the smooth execution of maintenance activities within the port terminal.

Key Responsibilities:

A. Maintenance Planning and Scheduling;

• Prepare daily, weekly, monthly, quarterly, half-yearly, and annual maintenance plans in accordance with established benchmarks and schedules.
• Coordinate preventive, predictive, and corrective maintenance activities for port equipment and facilities.
• Prepare work orders, job plans, and maintenance schedules within the Computerized Maintenance Management System (CMMS).
• Monitor equipment availability and ensure maintenance activities are completed according to approved schedules.
• Assist in planning shutdowns and major maintenance activities.
• Monitor maintenance schedule completion rates against established targets.
• Follow up on pending maintenance activities and provide regular progress updates to management.

B. Maintenance Data Management and Analysis;

• Maintain the integrity and accuracy of the Mainpac CMMS.
• Act as the focal point for maintenance data collection, management, analysis, and reporting.
• Maintain accurate records of equipment history, downtime, repairs, work orders, and maintenance activities.
• Analyze maintenance data to identify trends, recurring equipment failures, performance gaps, and opportunities for improvement.
• Prepare and present maintenance performance reports to support operational and management decision-making.
• Monitor maintenance performance indicators and provide recommendations to improve equipment reliability and availability.

C. Coordination and Resource Management;

• Coordinate maintenance activities with Operations, Engineering, Procurement, and other relevant departments.
• Liaise with procurement teams to ensure the timely availability of spare parts, tools, equipment, and other maintenance materials.
• Coordinate contractor activities relating to maintenance, servicing, and repair work.
• Coordinate the allocation and utilization of helpers and contracted labour within the Engineering Department.
• Ensure the effective utilization of manpower, equipment, materials, and other resources to support planned maintenance activities.

D. Maintenance Improvement and Reliability;

• Plan and coordinate departmental Root Cause Analyses (RCAs) to identify the underlying causes of equipment failures and recurring maintenance issues.
• Participate in maintenance improvement initiatives aimed at reducing downtime, improving equipment reliability, and increasing operational efficiency.
• Support the implementation of corrective and preventive actions arising from maintenance reviews and failure investigations.
• Identify opportunities to improve maintenance planning processes, data accuracy, scheduling, and resource utilization.

E. Safety and Compliance;

• Ensure that maintenance activities are coordinated and executed in accordance with applicable safety procedures and operational standards.
• Promote adherence to safety requirements when coordinating employees, contractors, and other personnel involved in maintenance activities.
• Ensure compliance with applicable organizational policies, procedures, and maintenance planning standards.

F. General Responsibilities;

• Maintain effective communication and coordination with relevant internal departments, contractors, and vendors.
• Provide timely updates on maintenance progress, outstanding work orders, schedule performance, and operational concerns.
• Perform any other duties assigned by the Supervisor or Management that are consistent with the role.

Academic and Professional Qualifications:

Working Relationships:

Internal Relationships;

• Engineering Department.
• Operations Department.
• Procurement Department.
• All other relevant departments within the organization.

External Relationships;

• Contractors.
• Vendors and suppliers.
• Maintenance service providers.