Administrative Assistant

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Sunday, October 25, 2026 📅

Workdays & Hours: Monday – Friday 8am – 5pm (Onsite / In-Office Required (5 days/week))

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Assistant job is available with the City of Fort Worth Aviation Department at Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports - Meacham International Airport, Spinks Airport and Perot Field Fort Worth Alliance Airport.  Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers.  Perot Field Fort Worth Alliance Airport provides cargo carrier services.  The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away.  The City of Fort Worth Aviation Department is essential to the economic well-being and commerce taking place in the Dallas-Fort Worth Metroplex.

Minimum Qualifications: 

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications: 

• Three (3) years of clerical and administrative experience, including providing front‑desk support in a public‑facing environment
• Four (4) experience with financial processing, including accounts payable, and invoice reconciliation
• Experience working with financial or procurement systems used by local government (such as PeopleSoft or similar platforms)

The Administrative Assistant job responsibilities include:

• Provide front‑desk customer service in a fast‑paced, public‑facing environment, including in‑person assistance, phone support, and directing visitors
• Accurately accept and process payments, maintain required logs, and respond to inquiries regarding access card status or related account information
• Receive, review, reconcile, and process invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Review vendor invoices for accuracy against purchase orders and work directly with vendors to resolve any discrepancies
• Follow municipal or governmental purchasing procedures, support annual purchase order planning, and assist with year‑end processing activities
• Coordinate office supply inventory, anticipate departmental needs, and manage procurement of supplies for multiple divisions
• Support conference center and meeting space reservations, assist administrative staff with scheduling needs, and direct visitors to appropriate rooms
• Maintain organized records and manage multiple deadlines with strong attention to detail, ensuring accurate reconciliation of documents

Working Conditions and Physical Demands include:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟