Deputy Company Secretary

A leading organisation is seeking a Deputy Company Secretary to support the Group Company Secretary in delivering effective corporate governance, statutory compliance and Board administration across the Group. This role requires a credible, highly organised and digitally fluent professional who can provide trusted governance advice while driving continuous improvement through automation, artificial intelligence and digital governance solutions.

Responsibilities:

• Support the Group Company Secretary in ensuring compliance with the Companies Act, JSE Listings Requirements, applicable King Code and other governance requirements.
• Provide professional governance advice and support to the Board, Board Committees, Directors and executive management.
• Coordinate Board and Committee meetings, calendars, agendas, packs, minutes, resolutions and action tracking.
• Maintain accurate statutory registers, governance records, policies, Board charters and Committee terms of reference.
• Coordinate statutory and regulatory filings with CIPC, the JSE and other relevant regulatory authorities.
• Support JSE compliance, including SENS announcements, Directors' dealings, closed periods and continuing obligations.
• Oversee governance administration across subsidiary companies and promote consistent governance standards.
• Assist with AGM planning, shareholder communications and governance-related disclosures.
• Support regulatory inspections, governance reviews, Board effectiveness assessments and Director development.
• Identify opportunities to improve company secretarial processes through responsible AI, automation and digital workflow solutions.
• Maintain appropriate controls around confidential information, cybersecurity, digital records and the responsible use of AI.
• Act as Company Secretary when delegated or in the absence of the Group Company Secretary.

Requirements:

• Bachelor's degree in Law, Commerce, Corporate Governance, Business Administration or a related discipline.
• Chartered Governance Professional designation through the Chartered Governance Institute of Southern Africa, an equivalent designation and/or a recognised CIS/governance qualification.
• 5–8 years' relevant experience within company secretarial and corporate governance functions.
• Demonstrated experience supporting Boards and Board Committees.
• Experience within a JSE-listed company, state-owned enterprise, financial services institution or large corporate environment.
• Practical working knowledge of the Companies Act, JSE Listings Requirements, applicable King Code and corporate governance practices.
• Strong Board administration, minute-taking, regulatory interpretation and statutory compliance capabilities.
• Excellent written and verbal communication, stakeholder management and organisational skills.
• High levels of integrity, discretion, professional judgement and attention to detail.
• LLB degree and/or admission as an Attorney of the High Court of South Africa.
• Postgraduate qualification in corporate governance, compliance, digital transformation or company secretarial practice.
• Experience managing subsidiary governance across multiple legal entities.
• Experience supporting AGMs and shareholder engagement processes.
• Experience using Board portal platforms such as Diligent Boards, BoardPAC or equivalent.
• Exposure to workflow automation, AI-enabled productivity tools, digital records management and governance technology.
• Understanding of responsible AI, data governance, cybersecurity and digital workflow principles.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.

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REF: NJ01