Executive Project Senior Coordinator

Job Description Summary:

This role ensures the effectiveness and efficiency of the leadership by providing full range of administrative and project management support to the Executive and assigned team(s), exercising confidentiality, tact and diplomacy. Leads all efforts in providing information for internal and external inquiries regarding divisional activities, maintaining positive relations with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters. Responsible for facilitating small-scale cross-functional projects and supporting larger scale initiatives. Creates and maintains status reporting processes for cross-functional projects under management, including project activities, as well as tracking and reporting company performance for the Executive or project team.

Job Description:

PROJECT MANAGEMENT: Responsible for coordinating team planning discussions and related outputs to develop roadmaps, focus on key priorities and track success measures. Guides the overall management of executive projects. Create and maintain status reporting processes for cross-functional projects under management, demonstrating independent judgement. Proactively manage teams’ Objectives and Key Results to ensure department goals are making progress, flag those that are not and inquire of status. Support Executive or team in conducting planning sessions with the leadership and management teams. Coordinate division-wide/department-wide planning meetings on a regular basis and proactively manage all related communications. Prepare and/or organize meeting/event-related materials and coordinate any necessary technical support .Conduct analyses and syntheses of data and information, prepare graphs, slides and summary tables, as needed for project/meeting activities and reporting.

OFFICE MANAGEMENT: Acts as first line of communication and coordination to external and internal stakeholders. Exercising discretion and independent judgement in managing the flow of information and the timing of meetings and communication, including Outlook management. Organizes data and analytic information to maximize use by the team. Ensure that leader has the materials in advance of the meetings. Proactive management of vendor payables for the department, ensuring accuracy and timeliness. Handles travel plans from start to finish, ensures that the leader has what they need for their travel plans. Processes expense reports timely with accuracy. Takes comprehensive notes at meetings, drafting letters and emails, word processing. Prepares Power Point presentations (slides and charts). Prepares Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies.

The posting range for this position is:

79,200.00 - 114,825.00

Qualifications:

Education

• Required Bachelor's Degree ; or equivalent experience

Experience

• Required 4+ Years project Management professional designation or work equivalence managing executive projects in high visibility environment involving evolving external and internal stakeholders

Knowledge Skills and Abilities

• Demonstrated project management skills in tracking updates, identifying potential foot faults
• Ability to work independently to generate, synthesize and analyze data, reports and tables.
• Demonstrated ability to manage multiple projects with overlapping timetables
• Ability to work effectively as a team member
• Excellent technical proficiency with information technologies (e.g. Microsoft Office) and literature-searching, with particular emphasis on Excel and PowerPoint
• Excellent verbal and written communication skills, problem solving and organizational abilities.
• Preferred: Demonstrates AI literacy and an understanding of generative AI tools, including appropriate business applications and limitations.

Certifications & Licenses

• Preferred: Certified Project Management Professional (PMP) - PMI

Extra Posting Information:

Project Management Professional designation or work equivalence of four years minimum managing executive projects in high visibility environment involving evolving external and internal stakeholders.

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