Project Coordinator

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Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Project Coordinator

Job Summary:

The University of Wisconsin Center for Tobacco Research and Intervention (UW-CTRI) offers a unique opportunity for a Project Coordinator to be based in the Boston, Massachusetts area and support multiple complex grant-funded projects focused on enhancing the use of evidence-based tobacco treatment in partnership with community organizations. These include a P01 grant-funded project to enhance the use of evidence-based tobacco treatment in partnership with 16 Community Health Centers (CHCs), including eight in Wisconsin and eight in Massachusetts; and a UH3 grant-funded project to evaluate strategies to connect clients at 16 Salvation Army (SA) sites in Wisconsin with evidence-based tobacco treatment.

This is a remote, Boston-based position. The position will coordinate with and support CHC and SA sites in Massachusetts and Wisconsin, with most meetings and operations primarily held virtually, and in-person site visits and meetings with Massachusetts partners as required. Infrequent travel to Wisconsin for project meetings may also be required. This position requires bilingual proficiency in English and Spanish.

The Project Coordinator will promote the effective functioning and collaboration of relevant groups to accomplish the aims of the research projects. They will be responsible for coordinating the activities of research teams, community partners, and external vendors; scheduling meetings and facilitating communications between these parties; and tracking tasks and maintaining records to monitor progress towards project goals. They will also support data collection, management, coding, and dissemination efforts by conducting qualitative interviews, supporting patient outreach and navigation, coding data, and monitoring the activities of the data management teams. They will need to use both English- and Spanish-speaking skills for interviews and interactions with patients and participants in these projects. They will collaborate with the Project Manager to develop and refine project plans, systems, and protocols and will work to maintain those systems throughout the life cycles of projects.

• It is anticipated that this position will be remote and requires work be performed at an offsite, non-campus work location.
• Terminal, 24 month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”). 

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Strong organizational skills with the ability to manage multiple priorities, maintain detailed records, meet deadlines, and adapt to changing needs.
• Initiative and problem-solving skills
• Strong attention to detail
• Exceptional communication, writing, and presentation skills.

Key Job Responsibilities:

• Conducts qualitative interviews in English and Spanish and supports coding of qualitative data.

• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions

• Develops, enhances, and maintains operational standards and systems to support project teams

• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting

• Supports patient outreach and navigation using English- and Spanish-speaking skills.

Department:

School of Medicine and Public Health, Center for Tobacco Research and Intervention (UW-CTRI)

UW-CTRI is based in the School of Medicine and Public Health (SMPH) at the University of Wisconsin-Madison. UW-CTRI improves lives by conducting biomedical and social science research to better understand the impacts of tobacco use and addiction and design and implement evidence-based interventions to reduce tobacco use.

Compensation:

The starting salary for the position is $60,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Bilingual proficiency in English and Spanish
• Experience coordinating activities, meetings, events, or projects involving multiple parties and competing priorities.
• Demonstrated success building collaborative relationships across multiple groups.

Preferred Qualifications:

• Proficiency with data management, reporting, survey administration, or analysis tools, including experience maintaining documentation, tracking project metrics, and supporting compliance-related activities.

Education:

Bachelor’s Degree preferred

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter required
• Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility If you are selected for this position you must provide proof of work authorization and eligibility to work. 

 

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Brooke Anderson, [email protected]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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