Administrative Assistant

Description

Job Summary: 

The Administrative Assistant is responsible for the scheduling and record maintenance of sacraments. This position also assists with parish registration records, Ministry Platform database management, and facility scheduling. The position is flexible and up to 20 hours per week. The position works with the Pastor and Business Manager.

Ministerial Character

The Pastor is the visible principle and foundation of unity in the parish of St. Martin de Porres which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at St. Martin de Porres help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Martin de Porres in both your professional and personal life and act as a witness to Gospel values by modeling the teachings of the Catholic Church.

Essential Job Duties: 

·As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Martin De Porres Church in both your professional and personal life.

· Act as a witness to Gospel values by modeling the teachings of the Catholic Church.

· Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

·  Manage registration for Sacrament of Matrimony and Baptism and coordinate with others to help parishioners prepare to receive the sacraments properly.  

Manage facility schedules through Espace facility scheduling program.

· Manage Mass Intention requests through Mass Intentions Online program.

· Record sacraments in Sacramental record books, notify the Church of Baptisms, and provide sacramental certificates as requested.

· Register new parishioners and maintain Ministry Platform database.

· Post parishioner donations in Minstry Platform database.

· Assist Business Manager with money handling duties.

· Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

· Special projects as assigned by Pastor as needed.

Requirements

Knowledge, Skills and Abilities

· Knowledge of the structure and basic teachings of the Roman Catholic Church.

· Strong organizational skills.

· Excellent verbal and written communication skills.

· Strong knowledge of Microsoft software suite, including Word, Excel, and Teams.

· Ability to quickly learn new database platforms.

Minimum Qualifications:

Education and Training:

· High School Diploma or GED acceptable to Texas Education Agency.

Experience:

· Two (2) years of related full time wage earning experience.

Language:

· English (proficient in conversing, reading, and writing)

· Spanish (proficient in conversing, reading, and writing). Preferred but not required.

Catholic Requirement:

· Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

· Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Working Conditions:

• All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. 

• The Parish is an at-will employer.

• All buildings and vehicles owned by the Parish are tobacco free.

• Working in a fast-paced environment with priorities and plans that may change rapidly.

• Working on weekends, evenings, and some holidays may be required.

• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.  

• Will be required to adhere to established dress codes and conduct standards.

• May be required to use personal or parish vehicle to drive to off-site locations.

• Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.