Human Resource Assistant

Purpose of the Job: The purpose of the Human Resource Assistant is to administratively support the human resources processes at the Agency

Essential Functions: (All functions are essential unless noted otherwise.)

• Performs recruitment activities to include posting available positions internally and preparing employment ads for placement; maintains Access database of resumes/applications received; screens resumes/applications and conducts interviews as needed; prepares written offer letter.
• Completes required background checks and maintains records in accordance with regulatory agencies; conducts new employee orientation; ensures all required paperwork/reference checks are complete; informs staff of new hire and arranges for departmental orientations.
• Provides timely payroll changes/updates to Accounting; updates Payroll/HR software as needed; prepares payroll reports for various special projects.
• Maintains integrity and confidentiality of all personnel records/files in accordance with NYS/Federal laws and regulations.
• Participates in agency staff meetings, committees, and attends other meeting and seminars as necessary; maintains agency employee directory.
• Assists with the administration of Agency benefit programs to include new employee enrollments, change reporting, and communicating benefit information to employees for the health, dental, 403B, AFLAC policies, Life, and LTD insurance; Assists with insurance open enrollment; answer questions or resolve conflicts with insurance companies.
• Performs other duties as assigned. (May not be essential)

Knowledge, Skills and abilities:

Associates degree in a related or equivalent experience in an office setting; prior experience in Human Resources will be given preference. Must have strong interpersonal and problem solving skills; strong oral and written communication skills; be able to successfully manage a diverse set of responsibilities in a timely manner; excellent computer skills and proficiency in Microsoft Office. Must be confidential and dependable.

Supervisory Responsibilities:

The Human Resource Assistant is not responsible for supervising staff.

Physical Demands:

While performing this job, the employee is occasionally required to stand, walk, sit; use hands to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance, stoop, kneel, crouch; talk or hear.  The employee must occasionally lift and/or move up to 25lb.  Specific vision required by the job includes close vision, distance vision, and ability to adjust focus.

Work Enviroment:

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.  The noise level in the work environment is low to moderate.