Event Associate

The Headhunter LTD Albania, a daughter company of The Headhunter Group, has been entrusted by Philip Morris Albania to identify a motivated and creative Event Associate who will support the planning, coordination, and execution of corporate events and activities, ensuring seamless event delivery and contributing to the company's overall engagement and communication initiatives.

Role Overview

Philip Morris Albania is looking for an organized, proactive, and creative Event Associate to support the planning, coordination, and execution of company events and activities.

The successful candidate will contribute to delivering well-organized events by coordinating logistics, managing external suppliers and agencies, monitoring budgets, and ensuring smooth execution from the initial planning stages through to completion.

This role offers an opportunity to work in a fast-paced business environment, collaborate with different teams, and develop experience in event management, project coordination, and brand-related activities.

Key Responsibilities

• Support the planning, coordination, and execution of corporate events, meetings, and other company activities.

• Coordinate event logistics, including venue selection, accommodation, transportation, catering, technical requirements, and event materials.

• Liaise with external event agencies, suppliers, and service providers to ensure the timely and effective delivery of activities.

• Assist with budget preparation, cost monitoring, supplier quotations, and expense tracking.

• Coordinate with internal departments to ensure event requirements, objectives, and deadlines are clearly communicated and met.

• Provide on-site support during events, ensuring smooth operations and promptly addressing any unexpected challenges.

• Support the preparation and coordination of event-related communication, presentations, invitations, and other materials.

• Maintain accurate event documentation and prepare post-event reports, including feedback and cost evaluations.

• Ensure that all activities are conducted in accordance with company policies, internal procedures, and applicable regulations.

• Contribute creative ideas and practical solutions to continuously improve event planning and execution.

Education

• Bachelor's degree, preferably in Business Administration, Economics, Marketing, or a related field.

Professional Experience

• 1–2 years of experience in field event management, event coordination, brand marketing, or a related area.

Language Requirements

• Fluent in both Albanian and English, written and spoken.

Technical Skills

• Proficient user of Microsoft Office 365, particularly Excel, PowerPoint, and Word.

Key Competencies

• Strong writing and editing skills.

• Good analytical and problem-solving abilities.

• Creative thinking and attention to detail.

• Excellent organizational and time management skills.

• Ability to manage multiple tasks and meet deadlines.

• Strong communication and interpersonal skills.

• Adaptability and willingness to learn and explore new approaches.

• Ability to work effectively in a fast-paced business environment.

• Agile mindset and consumer-focused approach.

Additional Requirements

• Willingness to learn, take initiative, and adapt quickly to changing business needs.

• Ability to work collaboratively with internal teams and external partners.

• Candidates will be subject to a conflict-of-interest assessment in accordance with company requirements.

Employment Details

• Number of Vacancies: 1

• Contract Type: Fixed-term employment contract

• Contract Duration: 12 months

• Probation Period: 3 months

• Planned Start Date: January 1, 2027

• Work Location: Tirana, Albania – Office-based

How to Apply:

Our client is an Equal Opportunity Employer and welcomes applications from all qualified individuals regardless of gender, nationality, age, religion, or background.

If you meet the requirements and are ready to take on this exciting challenge, please apply directly here.