HR Coordinator

Location: Boston, MA (Hybrid)

Reports To: People Operations Manager

Employment Type: Full-Time

Travel: N/A

About Paperless Parts

Paperless Parts is the SaaS-based intelligence layer for modern manufacturing, enabling our customers to innovate faster in the physical world. From rockets to medical devices, we power the parts that move the world forward.

This position requires activities that are subject to US Export Control Laws and require US Citizenship or Green Card Holder.

The Opportunity

Paperless Parts is seeking an organized, proactive, and tech-forward HR Coordinator to drive our day-to-day People Operations and nurture our vibrant company culture. In this role, you will own key stages of the employee lifecycle—from welcoming new hires during onboarding to coordinating engaging team events and supporting essential HR workflows.

Working closely with cross-functional teams, you will serve as a frontline touchpoint for employees while identifying opportunities to streamline operations through modern SaaS tools and automated workflows. If you thrive in a fast-paced environment and are excited to combine operational excellence with a genuine focus on people, this role offers an exceptional opportunity to expand your HR career.

What Success Looks Like (First 6–12 Months)

• Operational Ownership: Fully own end-to-end onboarding, offboarding, and core HR administrative workflows, identifying and implementing key process improvements within your first 6 months.
• Process Automation & Efficiency: Identify manual administrative friction points and launch automated, AI-enabled workflows that reduce processing time and potential for errors.
• Culture & Engagement Execution: Plan and execute company-wide All Hands Meetings and Culture Committee initiatives with high employee participation and engagement.

Key Responsibilities

• Employee Lifecycle Management: Facilitate end-to-end onboarding and offboarding processes, ensuring smooth transitions, accurate system updates, and welcoming experiences for all team members.
• HR Operations & Payroll Support: Administer day-to-day HRIS records, assist with benefits communications, and ensure accurate, timely payroll processing.
• Culture & Event Coordination: Lead Culture Committee meetings and organize company-wide gatherings and team-building events that celebrate our vibrant culture and foster an inclusivity.
• Workflow Optimization: Leverage modern software, templates, and automation tools to streamline routine HR tasks and elevate operational efficiency.
• Internal Communications: Oversee HR communications, maintain centralized HR documentation, and ensure employees have ready access to policy resources.
• Office & Workplace Support: Coordinate workplace logistics, vendor relationships, and shared space inventory to maintain a productive in-office environment.

Qualifications & Experience

Core Requirements

• HR Operations Experience: Demonstrated foundational experience in an HR, People Ops, or Talent Support role.
• HRIS & Tools Proficiency: Familiarity with modern HRIS platforms and spreadsheet tools for data administration and reporting.
• Communication & Discretion: Exceptional written and verbal communication skills with a proven track record of handling sensitive employee data confidentially.
• Project & Event Management: Proven ability to manage multiple priorities, coordinate logistics, and execute multi-step projects independently.
• Location: Ability to work on a hybrid schedule out of our Boston, MA headquarters.

Preferred Qualifications

• Specific Systems Knowledge: Hands-on experience with Rippling HRIS is a plus.
• Compliance & Payroll Exposure: Familiarity with state and federal employment regulations, leave policies, or payroll processing functions.

Salary Range:  $62,900 - $85,100