Mail Service

JLL empowers you to shape a brighter way.  

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overall Role

Ensure the efficient operation of the campus mailroom, managing vast courier logistics networks and internal transportation scheduling. This role is the intersection of physical flow and information flow, requiring systematic methods to guarantee the accurate receipt, tracking, and distribution of thousands of parcels, documents, and samples.

Courier & Logistics Management:

• Register, track, and distribute international/domestic couriers and internal mails daily. Coordinate with FedEx/DHL/UPS carriers.

• Daily document delivery for employees
• Notification of arrival for employee parcels, samples, and personal items
• Printing and handover of outbound courier waybills
• Handling of internal mail and parcel
• Service for packing, boxing, and transporting/delivering employee shipments and samples

• Monthly data summary for the mailroom

 

Internal Transportation Coordination:

• Schedule internal mail vans, road transport vehicles, and EMS to ensure timely transfer of documents/goods between offices.
• Assist IT department in batch-delivering electronic devices.

     

Warehousing & Distribution:

• Manage sample warehouse inventory in the mailroom; notify employees for pickup regularly.
• Distribute stationery, business cards, medical reports, and exhibition badges.        

Facility Support:

• Participate in Mando Locker repairs and floor inspections
• Assist in vendor coordination and on-site supervision for small repair projects. 

Other Support 

• Distribution of office supplies, business card (all offices in China), physical check reports, exhibition credentials, departmental gifts, etc
• Preparation and dispatch services for EV, Concur and AIA items
• Delivery of routine IT equipment
• Shared Umbrella service
• Sample Warehouse support, notification for pickup of temporarily stored samples Support office
• EHS initiatives Report security incidents or suspicious activity promptly  

 Candidate Specification:

• High School/Vocational diploma or above; major in Logistics Management, Supply Chain, or AdministrationExperience in large MNC mailrooms or warehouse management; familiar with courier industry operational procedures.Physically fit, able to adapt to frequent lifting, sorting, and packing work.Proficient in Excel for record-keeping and data summary; basic system operation skills.Highly responsible, with strict confidentiality awareness and rigorous attitude towards valuable/confidential items.

Location:

On-site –Shanghai, China

Job Tags:

Administrative Support, Customer Support, Inventory Management, Mail Distribution, Multitasking, Recordkeeping, Safety Compliance, Spreadsheets, Vendor Communications, Work Order Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.