Senior Student Program Coordinator, Texas McCombs

Job Posting Title:

Senior Student Program Coordinator, Texas McCombs

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Hiring Department:

Department of Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty.

The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

Purpose

Reporting into the Department of Management’s Harkey Institute for Entrepreneurial Studies, this Senior Student Program Coordinator position provides high-level programmatic and operational support to the Institute’s academic and co-curricular programs and events. Joining our team means contributing to a vibrant entrepreneurial ecosystem at UT Austin. You’ll play a pivotal role in shaping the next generation of business leaders and empowering students to transform their innovative ideas into successful ventures! You will boost our brand and help us achieve our core mission—ensuring that what starts here truly changes the world. 

Responsibilities

Summer Entrepreneurship Academy

• Manage all aspects of the Summer Entrepreneurship Academy (SEA) including developing the summer curriculum and orientation agenda. 
• Market the program to potential students and provide academic guidance to current and prospective students. Hold regular office hours and appointments for prospective SEA students. 
• Administer the application and admission process and track admission statistics 
• Organize and implement co-curricular engagements, such as workshops, field trips, receptions, and guest speaker events.  
• Coordinate with University Extension on student registration and billing 
• Manage budget and expenses for SEA programming, including overseeing institutional scholarship programs, as needed.  
• Manage all communications related to SEA, including program promotion, faculty recruitment/hiring, Canvas announcements and website updates.  

 

Student Organizations and Student Founders

• Manage the Institute’s relationships and engagement with associated student organizations and student founders.  
• Cultivate and maintain relationships by having regular meetings with current student organizations as well as identify and engage prospective student organizations, who are entrepreneurial in nature.  
• Connect student organizations and student founders with the UT and Austin entrepreneurship ecosystem to provide speakers, judges, and in-kind donations for their events 
• Oversee the student organization funding application and allocation process 
• Manage all communication between the Institute and participating student organizations 
• Coordinate with student organizations to ensure consistent delivery of social media content, event information, and other materials that promote student engagement and visibility across the Institute’s marketing platforms 

 

Entrepreneurship Living Learning Community

• Manage the Entrepreneurship Living Learning Community (LLC) program for first-year students. 
• Administer the application process to admitted students and work with University Housing and Dining staff throughout summer in preparation for the fall semester. 
• Organize and execute monthly co-curricular engagements, such as innovative workshops, receptions, and guest speaker events, in collaboration with the entrepreneurship ecosystem at UT, student organizations, and staff. 
• Recruit and supervise LLC Peer mentor and meet weekly throughout the academic year.  
• Meet with LLC students and advise them on entrepreneurship minor and SEA opportunities. 
• Manage budget and expenses for LLC and potential scholarship allocations.  
• Create surveys and report feedback data throughout the year, resulting in a year-end report.  
• Develop creative campaigns and events to increase student engagement surrounding students living on campus interested in entrepreneurship.  

 

Institute Support and Operations

• Provide advising and guidance to prospective students interested in Harkey Institute programs and answer questions regarding minor requirements and the application process 
• Participate fully in support of other major Institute initiatives, including event coordination for donors as needed 
• Select, train, and manage student interns to assist with programming, events, peer advising, and marketing and communications.  
• Work with Marketing and Communications office for website updates, internal and external communications, social media accounts, donor stewardship , etc.  

 

Required Qualifications

• Bachelor’s degree plus five years of experience in program administration or program coordination
• Experience with small- and large-scale programming and events 
• Organized with high level of attention to detail 
• Effective communicator across multiple channels and stakeholders 

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience managing direct reports
• Previous experience working at an education institution 
• Proficiency in project management tools and applications 
• Strong network and associated networking skills, public speaking skills and ability to communicate effectively 

 

Salary Range

$60,000+ depending on qualifications

Working Conditions

• Works in standard office conditions with repetitive use of a keyboard at a workstation.
• Work as a team member in shared office space.
• Some evenings and weekend work are required.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.