- Location
- Evanston, IL, US
- Department
- Administration
- Education
- Associate
- Closing date
- Today
- Source
- iCIMS
Description
Role Description
What you’ll do: Front Desk Administrative Assistant
The Front Desk Administrative Assistant in Support Services will serve as a welcoming and professional first point of contact for employees, clients, candidates, vendors, and other visitors to the office. You’ll manage front desk activities, including greeting and directing visitors, answering and routing calls, and helping ensure reception and common areas are organized and ready for daily use. You’ll support office operations by coordinating conference rooms, incoming and outgoing mail and packages, deliveries, and other administrative requests. You’ll partner with colleagues across the office to assist with meetings, events, visitor needs, and general workplace logistics. You’ll maintain accurate records and communications related to front desk activities while handling sensitive or confidential information with appropriate discretion. You’ll also identify day-to-day office needs and work closely with the broader Support Services team to help create a smooth, professional, and welcoming office experience.
What you’ll bring:
- High school diploma or equivalent required; associate degree, relevant certification, or related administrative experience is a plus
- Experience in a front desk, reception, administrative support, hospitality, customer service, or similar professional environment
- Ability to manage multiple front desk priorities, including visitors, phone inquiries, meeting requests, deliveries, and administrative tasks, while maintaining attention to detail
- Proficiency with Microsoft Outlook, Word, Excel, and Teams, with the ability to learn additional office systems and technology
- Strong written and verbal communication skills with the ability to communicate professionally with employees, candidates, clients, vendors, and visitors
- Strong organizational skills and ability to maintain accurate information, follow established office processes, and appropriately handle confidential or sensitive information
- Fluency in English