Officer - Executive Assistant

Company Introduction:

We’re home to Asia's most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary:

We are seeking a proactive and detail-oriented candidate to provide comprehensive executive and administrative support to the Department Head. The role covers calendar and meeting management, procurement and expense processing, HR coordination, and preparation of reports and presentations.

The ideal candidate is highly organized, professional, and able to thrive in a fast paced banking or financial services environment while working closely with stakeholders at all levels.

Job Duties:

Key Responsibilities:

• Executive & Team Support: Provide high-level secretarial and general administrative support to the Department Head.

• Calendar Management: Meticulously maintain departmental and executive calendars, scheduling complex appointments, internal/external meetings, and conferences.

• Procurement & Expenses: Manage departmental purchase requests, including preparing purchase orders and processing payment settlements

• HR Administration: Assist with departmental HR logistics, including staff onboarding processes, seating arrangements, and equipment coordination.

• Documentation and Coordination: Assist in drafting, proofreading, and preparing reports, presentations, and correspondence as required. Coordinate and assist with departmental projects, including basic research, data collection, and analysis.

• Ad-Hoc Duties: Undertake special projects and other administrative tasks as assigned by the Department Head.

Requirements:

• Education: Degree holder of any related discipline.

• Experience: Minimum of 3 years of relevant administrative or secretarial experience, preferred within a well-established banking or financial institution.

• Core Competencies: Exceptionally well-organized with strict attention to detail.

• Interpersonal Skills: A collaborative team player with excellent communication skills and the ability to interact professionally with stakeholders at all levels.

• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Jira / Confluence systems is an advantage.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location:

HKEX - Exchange Square

Shift:

Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours:

40

Worker Type:

Permanent