Inventory Control Accounting Team Member

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Summary

The Inventory Control Accounting Team Member is responsible for supporting all functional areas of the company's accounting department related to inventory control. This role involves managing and reconciling inventory transactions, ensuring accurate and timely payment of invoices, maintaining comprehensive documentation, and addressing discrepancies in pricing and credits. The position requires regular communication with vendors, stores, and internal departments to resolve issues and ensure smooth financial operations.

This role is based at our Store Support Center in Orlando, FL, with an in-office presence required during training and then hybrid, with a mandatory 2 days in office.

Facilitate and support all functional areas of Accounting for the company by performing the following duties:

Duties

• Balance-reconcile and pay warehouse and direct billing receipts received on a weekly basis.

• Timely payment on all invoices

• Follow through with stores on credits refused by vendor.

• Documents correspondence with Stores and maintains orderly record keeping system.

• Work with Purchasing on pricing errors, maintains records for pricing issues.

• Communicate with vendors and supervisors on pricing issues, receiving issues and lack of documentation needed to complete payment from vendors or other departments.

• Prepare and email weekly forms (spreadsheets) to vendors regarding payment, shipping and pricing errors.

Assist with other accounting department projects in the office as needed.

Supervisory Responsibilities

This position does not have any supervisory responsibilities

Education/Experience: A minimum of 3 years of Accounts Payable and Accounts Receivable experience is required.

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to guests, clients, and other team members of the organization.

Math Ability: Ability to add, subtract, multiple, divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: Intermediate experience with MS Suite products such as Word, Excel and Outlook. Experience with accounting software products. Must be proficient in the use of the Internet.

Certificates and Licenses: No certificates or licenses are necessary for this position.

• The noise level in the work environment is usually moderate.

• A person in this position is regularly required to sit at a work station for up to 8 hours and must be able to operate a desktop computer, phone, and frequently handle or touch paperwork or objects located in a typical office setting.

• Occasionally needs to lift and/or transport up to 10 pounds of boxes, printed materials or various items short distances, to and from the normal work station.

• Occasionally needs to move, position, and/or rotate themselves in a way to access items and/or objects on shelves and counters in harder to reach areas and/or below waist level or above shoulder level.

• Occasionally needs to stand or walk short distances to areas that are not immediately accessible from the work station, such as the fax machine, printers or mailroom.

• A person in this position frequently communicates, via phone and in person; to applicants, clients, and other Team Members of the organization and must be able to exchange accurate information in these situations.

• Specific vision abilities required by this position include; close vision (at 20 inches or less), distance vision (at 20 feet or more), color vision, peripheral vision, depth perception and the ability to adjust focus.