Project Administrative Assistant-Federal Programs

Description

Chevo is seeking a Project Administrative Assistant to provide administrative and analytical support for Department of Interior, Interior Business Center (IBC) Contracting Officer's Representative (COR) Services Branch. The individual in this role will assist COR Services Staff — including Contracting Officer Representatives (CORs), Agreements Officer Representatives (AORs), and Financial Assistance Officer Representatives (FAORs) — in managing award files, ensuring compliance with statutory and regulatory requirements, tracking deadlines, and supporting internal operational functions such as workload tracking, internal control reviews, and audit readiness. This position is a hybrid work environment, located in Lakewood, CO. Partial remote work potentially allowed. Support shall be provided during standard government business hours, Monday through Friday, excluding federal holidays.

Duties & Responsibilities:

• Perform administrative tasks including document and records management, inbox monitoring, meeting support, report consolidation, and administrative pre-review of performer submissions. 
• Upload and catalog award file documents; maintaining shared drives and repositories; drafting meeting minutes and maintaining agendas; tracking documentation requirements and recurring submissions; and conducting administrative completeness checks of performer reports.
• Maintain trackers for performer submissions, milestones, deliverables, invoices, and other requirements, including maintaining calendars and deadline trackers, sending reminders to COR Services Staff for required actions, monitoring Teams channels and inboxes for time-sensitive items, and preparing summary reports of upcoming, completed, and overdue items. Monitor COR Services inboxes, and Teams channels daily, completing routine actions within one business day.
• Issue deadline and deliverable reminders at least five business days before due dates and escalate urgent matters to COR Services leadership within two business hours.

Requirements

Required Qualifications:

• Minimum of 2 years of experience in administrative or program support.
• Experience in document management and tracking systems, and familiarity with federal acquisition/assistance processes (preferred).
• Willingness to receive a National Agency Check with Written Inquiries (NACI) security background check, in accordance with Homeland Security Presidential Directive-12 (HSPD-12). 

Desire Qualifications:

• Previous DOI experience

SALARY RANGE: $60K - $70K (subject to change)

ELIGIBLE FOR PERFORMANCE BASE BONUS

Chevo offers a comprehensive benefits package including medical, dental and vision coverage, paid leave, observes all 11 federal government holidays, 401K plan with matching, monthly SMART card employer contribution for commuting expenses, tuition assistance and more! 

Chevo, a Women-Owned Small Business (WOSB), has made Consulting Magazine’s 2023 and 2024 “Best Firms to Work For” list and is a 2023, 2024, 2025, and 2026 Elev8 GovCon honoree. Chevo is a nine-time awardee of the Alliance for Workplace Excellence award; ranked one of the best Small Business Strategy firms by Consulting Magazine; made the Washington Technology Fast 50 list; and has earned multiple Program Management Industry awards. 

Chevo is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law.