Executive Legal Secretary - Funds, Corporate, Banking & Finance

Application Deadline: 6 November 2026

Department: Global Support Team (secretarial & administration support)

Employment Type: Permanent

Location: Cayman

Reporting To: Lead Executive Legal Secretary

Compensation: $80,000 - $110,000 / year

Description

Key Responsibilities

• Draft/amend/format legal documents and general correspondence;
• Draft administration forms for internal/external use; 
• Assist with government filings through the use of REEFs, liaise with CIMA and other government bodies; 
• Assist with Audits, Court Searches and CORIS searches and reports; 
• Assist with preparation of invoices and follow up of payments with clients, liaise closely with Credit Control on accounts receivable;
• Ensure appropriate file management systems are in place, including the filing of emails and documents, undertake photocopying, scanning and arranging couriers when required;
• Ensure all new client matters are accurately set up in the client accounting and database system, maintain and amend client records;
• Manage client interactions, support partners and their teams with client investigative work and draft client communications and legal documents; 
• Active diary management, arrange meetings and calls across different time zones;  
• Liaise with clients, professional organisations and colleagues to ensure the firm’s professional image is promoted positively; 
• Organise Business Development trips, including travel arrangements, preparation of itineraries, collation of supporting material and submission associated expense claims;
• Maintain client contact information within InterAction including entry of marketing activity;
• Mentor and provide training and support to colleagues; 
• Support other secretaries in the team and across jurisdictions with large pieces of work/projects;
• Actively participating in team meeting and social events; and
• Take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business. 

Skills, Knowledge & Expertise

• 5+ years' secretarial experience within a legal or financial services environment;
• Fast and accurate typing skills with attention to detail;
• Proficient in Microsoft office suite/Outlook/Adobe Pro; 
• Knowledge of the REEFs system; 
• Administrative and document management experience;
• Superior organisational skills, with a disciplined approach to documentation;
• Ability to efficiently manage own time and effectively prioritise workflow;
• Experience in drafting legal or other professional correspondence;
• Ability to effectively liaise with 3rd parties including clients;
• Experience working within tight reporting deadlines and meeting demanding client obligations; and
• Ability to adhere to the highest level of confidentiality at all times.

Benefits