Contract Compliance Analyst

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers. The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
 
 Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
 
 In support of this mission, and under the direct supervision of a Contract Compliance Manager, the Contract Compliance Analyst in the Finance/Contract Compliance Department will be responsible for ensuring compliance on Diversity goals established on Tollway contracts.. Ensure where applicable that all federal, state, local and Tollway standards are adhered.

The role will perform monitoring and tracking of Equal Employment Opportunity (EEO), Illinois Prevailing Wage Act (IPWA), Employment of Illinois Workers on Public Works Act (Illinois Preference Act or IPA) requirements, BEP, DBE or Veteran-Owned Small Business (VOSB) goals and requirements to ensure that the Tollway's Diversity goals are met on all contracts and that small businesses, minorities, women, disadvantaged, and veteran-owned businesses receive contracting, subcontracting and employment opportunities. Incumbent will review utilization plans to verify goal commitments, assist with goal setting, perform site visits, review and approve vendor payment requests, utilize contract compliance systems to monitor and track prime and subcontractor payments and review certified payrolls to ensure proper payments of wages and fringe benefits. Incumbent will train vendors and user departments on contract compliance processes, procedures, and systems.
 

• Assist with setting DBE, BEP and VOSB diversity goals on solicitations for goods and services, professional services and construction related projects.
• Review bid proposals and PSB submissions for responsiveness check to ensure required goals are being committed
• Verify the certifications of DBE, BEP and VSOB vendors identified on utilization plans.
• Attend pre-bid, pre-construction and post construction meetings to provide an overview of DBE, BEP and VOSB prior to contract award and provide vendor status at closeout.
• Recommend approval of utilization plans submitted by vendors.
• Prepare board review documents on diversity goals and past vendor performance.
• Review contract compliance systems, compare and reconcile compliance documents.
• Track and monitor diversity goal commitments on contracts.
• Conduct site visits to ensure that employees are paid in accordance with the State of Illinois prevailing wage rates.
• Perform interviews of contractor employees and investigate reported discrepancies in prevailing wage rates and fringe benefit payments.
• Excellent driving record with the ability to follow road safety standards.
• Meet with contractors and subcontractors to resolve payment and work-related disputes.
• Gather and analyze data for creating reports on ethnicity participation percentages, payments and work hours of minorities on contracts
• Monitor recorded wages in compliance systems, run penalty reports to ensure proper payment and ensure employees requiring restitution are compensated.
• Prepare reporting and responses to inquiries to both internal and external constituents on DBE BEP and VSOB.
• Approve invoice and pay estimate submissions after confirming vendor compliance to contract goals.
• Submit recommendations to withhold vendor payments due to compliance goal and contract violations
• Maintain project files electronically on Tollway networks and in hard copies as a requirement of state record retention policies.
• Prepare reporting as required by the State on DBE, BEP and VSOB.
• Participate in vendor training on Compliance systems and agency sponsored diversity fairs.
• Review and recommend approval of partial and final retention payments.
• Must be willing to work flexible hours, some evenings and late nights to perform construction site visits on the roadway.
• Other duties as assigned

• This position requires an Associate’s degree in business management, finance, accounting and/or public administration or the equivalent combination of education and work experience 
• A minimum of three (3) years' experience in auditing, monitoring, tracking, contract administration, EEO, DBE or VOSB contract goals. 
• Must be willing to work flexible hours, some evenings and late nights to perform construction site visits on the roadway. 
• Previous experience in working with federal, state, and local requirements a plus.
   Considerable knowledge of related laws, prevailing wage laws, EEO, DBE and VOSB requirements, and contracting procedures.
• Demonstrate problem solving, the ability to analysis, plan, organize and execute projects. 
• Effective verbal, written, and interpersonal skills are required to work with a population of diverse staff and vendors. 
• The ability to exercise objective judgment, discretion, maintain confidentiality, and work on multiple projects simultaneously. 
• Must be proficient in Excel, Word, and PowerPoint. 
• The position requires the ability to work independently, excellent business decision making capabilities and the ability to develop and recommend policy enhancements.

This position is subject to the Revolving Door provision under the State Officials and Employees Ethics Act. For questions regarding the Revolving Door provisions, please contact the Illinois Tollway Ethics Officer.

The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.