AIA Billing & AR Specialist

Cobra is the Midwest's premier provider of concrete sawing, drilling, and ground penetrating radar services. With locations throughout Illinois, Wisconsin, Indiana, and Missouri, we have built our reputation on safety, reliability, and exceptional customer service. Our team supports projects ranging from local commercial work to large-scale projects across the United States.

As we continue to grow, we are seeking a detail-oriented and experienced AIA Billing & Accounts Receivable Specialist to join our corporate office team in Wheeling, IL.

Position Summary

The AIA Billing & Accounts Receivable Specialist is responsible for managing all aspects of construction billing, collections, and contract compliance documentation. This role serves as a key liaison between project management, customers, and the accounting department to ensure accurate and timely billing, payment collection, retainage tracking, and reporting. The ideal candidate has experience in construction accounting, strong knowledge of AIA billing procedures, and the ability to manage multiple projects and deadlines in a fast-paced environment.

Key Responsibilities

• Prepare and submit high-volume, accurate AIA billing packages in a timely manner.
• Complete and manage AIA forms, including G702/G703, lien waivers/releases, and related documentation.
• Review construction contracts to ensure billing compliance and proper invoicing procedures.
• Establish, organize, and maintain efficient AIA billing processes and documentation systems.
• Review billing reports and invoices for accuracy and completeness.
• Coordinate with project managers, contractors, and customers on change orders, retainage adjustments, and billing revisions.
• Monitor progress billings and maintain detailed billing records.
• Research and resolve invoice discrepancies and payment issues.
• Analyze retainage balances and unbilled retainage against contract values.
• Perform contract reconciliations and provide contract status reporting.
• Assist with accounts receivable and accounts payable activities as needed.
• Support month-end closing processes and reporting requirements.
• Complete additional billing, accounting, and administrative duties as assigned.

Qualifications

Experience

• Experience with CenPoint, Foundation or similar construction accounting software preferred.
• 2+years of AIA billing experience.
• 2+ years of construction industry accounting, billing, or accounts receivable experience strongly preferred.
• Strong working knowledge of:
• AIA billing procedures
• G702/G703 forms
• Lien waivers/releases
• Certified payroll
• Construction contract billing requirements
• Minimum of 2 years of AIA billing experience.

Required Skills

• Ability to work independently while thriving in a collaborative team environment.
• Excellent organizational, communication, and customer service skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• High level of accuracy and attention to detail.
• Professional written and verbal communication skills.
• Advanced data entry and administrative capabilities.

What Cobra Offers

• Competitive pay based on experience
• Career growth opportunities within a rapidly expanding, multi-location company
• Comprehensive benefits package including BCBS medical coverage, short- and long-term disability insurance, and a $50,000 life insurance policy
• Paid holidays and PTO for vacation, medical appointments, and personal time
• Employee events and company celebrations
• A supportive, team-oriented culture with direct access to executive leadership
• Exposure to cutting-edge industry tools, techniques, and projects