Event Coordinator

Description

Vistra is looking for an Event Coordinator to support planning, coordination, and logistics for events related to suicide prevention and response in the military, including conferences, internal government meetings, tabling events and roundtables. This role will have a dedicated focus on the planning and execution of a large-scale conference track on suicide prevention. May also support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution. Assists with agenda development, communications, and on-site support to deliver high-quality, well-organized events.

While this position is primarily remote, candidates must reside in the metropolitan Washington DC area. There will be periodic on-site requirements for meetings and events.

Requirements

• Bachelor’s degree and three to five years of directly related experience
• Expert in preparing and maintaining timelines, project plans and day-of-event documentation
• Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
• Experience supporting agenda development, speaker coordination, and attendee communications.
• Experience coordinating and drafting event materials, signage, and on-site logistics
• Ability to manage scheduling, task tracking, and communication among many internal and external stakeholders.
• Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail
• Ability to provide day-of-event support, including registration, set-up, and troubleshooting
• Public Trust or Secret Clearance is preferred.  

Additional preferred qualifications include:

• Experience working with government or large organizational clients
• Experience using event coordination tools (e.g., Teams, SharePoint)
• Ability to assist with event communications, presentations, and follow-up documentation
• Interest in learning event design, creative direction, or audience engagement strategies.

About Vistra:  Vistra Communications, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Alexandria, VA providing professional support serviced to Defense, Federal, and Civilian Agencies.  Approximately 25% of our “team member” employees work in the National Capital Region, providing communications, outreach, and organizational transformation services to our public sector customers.  Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits. 

US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment.