Administration - Office Assistant

Looking Glass is Hiring an Office Assistant to Join Our Agency!

OVERVIEW OF RESPONSIBILITIES:

The Office Assistant performs clerical work of intermediate difficulty and variety, requiring intermediate knowledge and use of judgment in applying standard office procedures and in providing office support to the Administrative staff under the direction of the HR Manager.

We are looking for folks with the ability to compose, prepare and edit basic correspondence: memos, letters, and proposals. Successful hires must maintain a positive mental attitude and ability to work in an occasionally fast-paced office, with the ability to multitask to provide administrative and clerical support to several areas of the Administration office or programs.

Additional skills include:

• Using intermediate level MS WORD & Excel features (i.e., tables and columns, indexing and table of contents, merges and macros, graphs, charts, etc.), Outlook, Paylocity, and other Internet software.
• Ability to work independently organizing and prioritizing multiple tasks.
• Demonstrated ability to meet project deadlines.
  

ESSENTIAL QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: Minimum two years progressively responsible secretarial experience. College coursework pertinent to this position is preferred. Bilingual skills (Spanish) preferred

Availability: Monday - Thursday 8am - 5pm; Friday 8am - 3pm

Certifications/Licenses: A valid Driver's License, have an acceptable driving record, and be insurable under the Agency's auto insurance policy

For more information on the Office Assistant Position, you can download the full job description below.

Compensation & Benefits

In order to hire and retain employees who truly share our mission to "build a better future for youth, adults, and families", we offer competitive benefits, compensation, a generous PTO accrual rate, and a positive work culture.

• Wage: $20/hour
• The benefits package includes medical, dental, vision, 401(k) options, and more!
• Paid Time Off (PTO) accrual rate starts at 0.1039 hours/hour worked, which is ~18.01 hours per month, equivalent to 5.4 weeks/year in the first year of employment.
• PTO accrual rate increases with tenure at the agency.
• Paid in-depth training to ensure a successful transition into the agency and position.

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Looking Glass is committed to recruiting employees who reflect the diversity of our community and the youth and families we serve. We value providing the highest level of quality services to our clients and we are committed to the pursuit of cultural awareness. We believe in the abilities of individuals and systems that respond respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, religions, sexual orientations, genders, and abilities in a manner that recognizes, affirms, and values the worth of individuals, families, and their communities and protects and preserves the dignity of each.

Our workforce and clientele represent a diverse set of people from all walks of life. As such, we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion in the agency. All staff must embody and represent these, and other, Looking Glass agency values.

Looking Glass Community Services has provided crucial services to Lane County youth and families since 1970!

In compliance with applicable laws and licensing requirements, Looking Glass Human Resources Department conducts a background check on all new employees, non-paid staff (volunteers and interns), and existing staff as required. This is completed by the Background Check Unit with the State of Oregon per the Oregon Administrative Rules.

For more information on your responsibilities and obligations with a background check that is processed by the DHS Background Check Unit, please refer to the ORCHARDS background check system on their government website.