- Location
- San Francisco
- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Source
- Freshteam
Description
We are seeking a highly organized and proactive Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.
Responsibilities
- Coordinate daily administrative activities and support business operations.
- Manage calendars, meetings, appointments, and schedules.
- Coordinate communication and information between internal teams and external contacts.
- Organize and maintain digital files, documents, records, and databases.
- Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
- Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
- Assist with onboarding, team coordination, and other internal administrative processes.
- Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
- Coordinate meetings, calls, events, and other business activities.
- Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
- Maintain accurate records and ensure information is properly documented and organized.
- Identify process gaps and recommend improvements to increase administrative efficiency.
- Support managers and team members with operational and administrative needs.
- Maintain confidentiality when handling sensitive company and business information.
- Ensure administrative procedures and company policies are consistently followed.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and coordination abilities.
- Excellent attention to detail and accuracy.
- Strong time-management and prioritization skills.
- Ability to manage multiple tasks and deadlines simultaneously.
- Strong problem-solving and follow-up skills.
- Proficiency with Google Workspace or Microsoft Office.
- Comfortable using calendars, spreadsheets, project management tools, and digital communication platforms.
- Ability to coordinate effectively with multiple teams and stakeholders.
- Strong documentation and record-keeping skills.
- Ability to work independently, take initiative, and adapt to changing priorities.
- Professional and discreet approach when handling confidential information.
Requirements
- Previous experience in administrative coordination, office administration, operations, executive assistance, or a similar role.
- Experience coordinating schedules, meetings, documents, and administrative processes.
- Strong computer and digital skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with remote teams.
- Strong organizational skills and ability to meet deadlines.
- Reliable internet connection and a suitable setup for remote work.
- Professional, proactive, organized, and dependable attitude.
- English proficiency is required if the position involves coordinating with English-speaking teams, clients, or stakeholders.
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Skills
Project Management