Elections Specialist (Temporary)

HOURS
Between the hours of 8:00 a.m. – 5:00 p.m., Monday – Friday, weekly hours will vary between 19-40 hours per week.

NATURE OF WORK
Assists the City Clerk in the planning, administration, and execution of various duties in connection with the 2026 General Election cycle.
  
ADDITIONAL INFORMATION:
This is a variable hour position which begins September 2026, through November 2026, with hours scheduled between first or second week of September through November 13. During the first few weeks of the election cycle, expect approximately 19–20 hours per week, with hours increasing as Election Day approaches, and decreasing with completion of the election. This role will also require flexibility as hours fluctuate between 20 and 40 hours per week as needed between 8:00 a.m. – 5:00 p.m., Monday through Friday. This position extends into evening work on Election Day and will require work on the two Saturdays before the election from 10:00 a.m. – 3:00 p.m. and the Sunday prior to Election Day.ESSENTIAL DUTIES

• Process absentee voting applications through the State Voter Registration System (SVRS).
• Assist voters with in-person absentee voting and serve as a member of the Absentee Ballot Board.
• Assist in facilitating absentee voting for health care facilities in the City.
• Attend election training as required to help in the administration of election services for the City.
• Answer general inquiries from the public about voting locations, voter registration, absentee voting, and information about elected officials and candidates.
• Assist with election equipment testing to ensure accuracy of equipment.
• Assist with preparation of election supplies.
• Assist with election judge recruitment, assignments, and training.
• Assist with retaining/storing current elections materials/Destruction of expired election materials.
• Data entry, scanning, and copying as needed.
• Performs other duties as may be assigned by the City.

COMPETENCIES

• Demonstrates excellent organizational and problem-solving skills. 
• Ability to do highly detailed and accurate work
• Knowledge of basic government and elections principles, practices, and terminology. 
• Strong ability to research, analyze, provide options, and resolve complicated problems. 
• Flexibility and ability to handle changing priorities 
• Ability to work under tight deadlines and in peak workloads. 
• Ability to work cooperatively and deal tactfully with all internal and external customers. 
• Ability to work and make decisions independently.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Valid Minnesota driver’s license.
• Two years’ experience working with Microsoft Office Suite in a Windows environment, including Outlook, Word, Excel, and Power Point.
• Two years’ experience in providing customer service or related position.

PREFERRED QUALIFICATIONS

• Experience with elections and the Statewide Voter Registration System (SVRS) absentee ballot module.
• Strong proficiency with Adobe Acrobat Pro.
• Experience working in a local government office.

PHYSICAL DEMANDS
The physical demands that are described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must have the ability to:

• Ability to sit, talk and listen for extended periods of time. 
• Ability to bend, stoop, reach, manipulate doors, drawers and locks.
• Specific vision abilities required include close vision and the ability to adjust focus.
• Ability to occasionally lift and/or move up to 25 pounds.