Deputy City Recorder – Part Time

DEPUTY CITY RECORDER - PART Time

 

CLOSING DATE: July 23, 2026

PAY RANGE: $20.59–$28.82 per hour (with the starting wage not typically above the mid-point of $24.70)

SCHEDULE: Up to 20 hours per week. Schedule is flexible during Monday–Friday business hours. Some evening meetings (2–3 per month, usually Thursdays).

DEPARTMENT: Administration, City Recorder's Office

 

What This Job Does

You help the City Recorder with important office and record‑keeping tasks. You may also fill in when the City Recorder is gone.

 

Main Responsibilities

• Help prepare agendas and information packets for City meetings.
• Attend assigned public meetings and take meeting minutes.
• File, scan, organize, and maintain official records.
• Prepare and post public notices.
• Serve as a Notary Public and verify signatures on official documents.
• Help process public records requests.
• Assist with city elections tasks.
• Provide basic support for Granicus (agenda software) and the City Hall audio/video system.
• Do other similar office tasks as needed.

 

Minimum Qualifications

Education/Experience:

• Associate degree in business, public administration, or a related field,

AND

• 2 years of similar work experience,

OR

• A mix of education and experience that gives you the needed skills.

 

Skills Needed:

• Strong Microsoft Office skills
• Ability to learn and follow state and local record‑keeping laws
• Good organizational skills
• Ability to write clearly
• Able to understand and interpret city laws and procedures
• Good judgment, confidentiality, and attention to detail
• Able to work well with the public and coworkers
• Comfortable using computers and office equipment
• Strong verbal and written communication skills

 

Other Requirements

• May need to become a Certified Municipal Clerk
• Must be or become a Notary Public

 

Work Environment

Work is done in a normal office setting. Tasks include sitting, standing, walking, talking, listening, and using your hands for typing or filing. Occasional local travel may be needed.