Clinical Development Coordinator (PT, OT, or SLP)

Position Purpose

The Clinical Development Coordinator supports the design, implementation, governance, and continuous improvement of Clinical Development programs across Ivy Rehab Network. This Clinical Excellence role involves the design and implementation of all clinical development programs across the organization.  Responsibilities include identifying and establishing the framework, expectations, standards, and workflows of all clinical programs impacting our clinicians throughout their careers, from students to long-tenured professionals. This role coordinates with the field, local operations team, and support center staff to ensure optimal design, implementation, and adoption, and works with those partners to assess impact, identify opportunities for enhancement, and drive clinical adoption in support of care quality and clinical excellence.  This role serves as a central connector across Clinical Excellence, Operations, People/HR, education partners, and other stakeholders to ensure programs are organized, scalable, measurable, and aligned with Ivy’s commitment to clinical excellence, workforce development, and continuous growth.

Key Responsibilities

1. Program Framework, Structure, and Governance

• Design, develop, coordinate, and maintain the frameworks, workflows, templates, and standardized resources supporting Clinical Development programs, including (but not exclusive to) the student engagement program, new teammate mentorship program, clinical career ladder, specialty programs structure, clinical development ladder, mentor training, CI/FWE training, and clinical training pathways for experienced clinicians.
• Translate program goals into clear project plans, timelines, deliverables, communication structure, and the integration and implementation tools that support consistent execution across teams and regions.
• Maintain program documentation, process maps, resource libraries, and operational standards to support scalability, role clarity, and adoption. 
• Develop, maintain and enhance partnerships across the organization to ensure appropriate resources are available to lead and execute clinical development priorities.
• Support governance routines, progress tracking, stakeholder updates, and escalation pathways to keep Clinical Development initiatives organized and aligned to priorities.

2. Student, Mentorship, Training, and Clinical Development Programs

• Lead, coordinate, develop, and enhance clinical development programs (including student experience programming, mentorship programs, mentorship training, and clinical development program structure) in collaboration with Clinical Excellence Team, Operational leadership, clinical leaders, and support center partners.
• Support the development of structured programs including resources, schedules, feedback tools, communication materials, and learning opportunities aligned to level of clinical experience/goals and discipline needs.
• Partner with clinical stakeholders to support training, readiness, and quality expectations for safe, structured, and effective learning environments.
• Monitor participant feedback, participation, utilization, and operational trends to identify improvement opportunities and support program sustainability.

5. Quality and Continuous Improvement

• Collect, track, and analyze feedback, participation data, program outcomes, operational trends, and stakeholder input across Clinical Development programs to identify opportunities for improvement.
• Contribute to quality standards, guidelines, policies, dashboards, and training resources that align with best practice in clinical education, mentorship, and professional development.
• Support continuous improvement cycles by documenting findings, recommending adjustments, standardizing successful practices, and helping implement revised workflows or resources.
• Collaborate with the Clinical Excellence team and cross-functional partners to support compliance, accreditation readiness where applicable, and consistent program quality.

6. Stakeholder Engagement, Communication, and Project Management

• Build strong relationships within Clinical Excellence and with Operational leaders, People/HR partners, education partners, other stakeholders.
• Coordinate meetings, agendas, action items, project trackers, resource updates, and stakeholder communications to keep programs moving forward and aligned to timelines.
• Communicate clearly and professionally through written updates, resources, presentations, and stakeholder-ready materials that support adoption and understanding.
• Represent Ivy Rehab’s commitment to clinical excellence, teammate development, student engagement, workforce sustainability, and continuous growth.

Selection Criteria

Essential

• Degree in a health-related field, PT, OT, SLP preferred
• Three years post-graduate experience with design or implementation of clinical development programs across a multi-site, distributed healthcare organization located across multiple states.
• Strong interpersonal and communication skills, with the ability to engage students, graduates, and senior clinicians.
• Demonstrated organizational and time management skills.
• Strong interest in clinical development activities, including clinical education, mentoring, and ongoing clinical development programs.

• Demonstrated project management skills, including the ability to organize timelines, deliverables, workflows, project trackers, and implementation plans.
• Ability to collaborate effectively within Clinical Excellence and with partners outside the department, including Operations, People/HR, education partners, and other internal or external stakeholders.
• Strong written and verbal communication skills, with the ability to translate program goals into clear resources, updates, presentations, and stakeholder-ready materials.
• Highly organized and task-oriented, with the ability to manage multiple priorities across concurrent programs and initiatives.

Desirable

• Previous experience as a program coordinator, peer mentor, or involvement in clinical education programs.
• Knowledge of student placement processes and university partnerships.
• Familiarity with professional standards and accreditation requirements.