Export Documentation Specialist

We are looking for Export Documentation Specialist with English & Polish to be recruited in Poland.

This is a temporary position offered under a fixed-term employment contract (expected to end by the end of this year)

Location: Warsaw
Work arrangement: Hybrid model, up to 50% of time per week in the office

As a Export Documentation Specialist your key tasks will include but are not limited to following:  

• Managing invoicing:  Ensure timely and accurate invoicing 

• Handling export documentation in compliance with EU directives, tax and customs regulations, customer requirements, and SE internal policies 

• Preparing other documentation related to import or export of goods 

• Performing tasks related to invoicing: Support in activities such as credit notes, adjustments and reconciliation  

• Processing complaints and credit notes  

• Monitoring documentation related flows 

• Team support: Providing backup for team members during their absence  

• Managing external and internal audit processes in accordance to guidelines 

• Handling activities related to Trade Finance services  

• Special roles: Opportunity to grow in areas related to process and tool development  

• Onboarding new employees: Training and support during the handover of initial markets

An ideal candidate will have the following qualifications:

• University degree or relevant work experience

• Minimum 1 year of relevant professional experience in the area of Supply Chain/Customer Service/Order fulfilment

• Good communication skills in both verbal and written English (min. B2), other languages are an advantage.

• Prior experience in process optimalization & improvement, automation and/or process mining would be an asset.

• Good understanding of topics related to Export Documents

• Proactive in learning new tools and driving developments

• Understanding of operational procedures and process flows. Ability to model logical workflows and decision rules

• Understanding of Terms of Payment and Terms of delivery

You are offered an opportunity to work in an international environment with a large contact area.   The main areas for responsibilities are listed here, but the final content of the job will depend on the chosen applicants’ expertise and strengths.

What we offer 
By joining us, you will be part of our diverse working culture supporting you to explore new perspectives and develop professionally. You will contribute towards a more sustainable world, as we believe that anything made from fossil-based materials today can be made from a tree tomorrow. To keep you going safely, we support your physical and mental wellbeing. 

How you can apply for this role 
 You can only submit your application to us by using our recruitment tool. As we are assessing our candidates on an ongoing basis, we hope to hear from you as soon as possible.

Depending on the role, we might invite you to a video interview and/or aptitude tests.

Data provided outside of the Polish Labor Code’s requirements (name, surname, parents' names, date of birth, residential address, data on education, skills and experience, completed schools and studies, training and courses, previous employers, positions and professional duties) will be processed based on your consent.  

To record your consent, please include the following clause in your CV:  

"I consent to the processing of personal data contained in the application documents sent by me that are not required by the Polish Labor Code for the purposes necessary for the implementation of current and future recruitment processes by Stora Enso Group. I am aware that I may withdraw this consent at any time by contacting Stora Enso by sending email to [email protected] .”​ 

For more information on how Stora Enso processes your personal data and for your other rights, please review our Privacy Notice on www.storaenso.com/privacy