Senior Facilities Coordinator

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At PPD, part of Thermo Fisher Scientific, our mission is to enable our customers to make the world healthier, cleaner, and safer. The Sr Facilities Coordinator provides comprehensive administrative and operational support to the Facilities team, contributing to the efficient management of workplace services and ensuring a safe, compliant, and well-maintained working environment.

This role works closely with Facilities, EHS, Procurement, Finance, Human Resources, IT, Site Leadership and external service providers to support daily operations across the site.

Key Responsibilities

• Develop, implement and manage the Facilities management plan for the office, including the management of all running contracts.
• Oversee the day to day running of the office.
• Ensure that the site meets with relevant local and international legislation.
• Ensure that local facilities policies and procedures are kept up to date.
• Ensure that the Health and Safety guidelines and all associated policies and procedures are kept up to date.
• Provide administrative support to other functions such as Environmental Health & Safety, HR and IT
• Maintain accurate electronic and physical records in accordance with company policies.
• Support office moves, onboarding/offboarding, office, cleaning and kitchen supplies, and general workplace services.
• Assist with preventive maintenance planning, business continuity, and emergency preparedness activities.
• Shall act as a liaison officer between the local enforcing agencies and PPD, ensuring that all appropriate action is taken regarding inspectors’ recommendations.
• Prepare and submit monthly reports to Upper Management detailing all necessary information.
• Supervise space / move management.
• Participation to regular meetings with Facilities, Country Head, CSE and other departments
• Should be fluent in Written/Oral French & English
• Working hours are 37,5 hours per week, from 09:00 am to 5:00 pm

Vendor & Procurement Support

• Create purchase requisitions and purchase orders.
• Track invoices and support reconciliation with Finance.
• Maintain vendor documentation, contracts, and service records.
• Coordinate contractor visits while ensuring compliance with site access and safety requirements.
• Liaise with external service providers to ensure timely service delivery.

Customer Service

• Build strong relationships with employees, contractors, and vendors.
• Communicate workplace updates and maintenance activities while providing responsive, customer-focused support.

Minimum Qualifications

Knowledge, Skills & Abilities

• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service, interpersonal, and collaboration skills.
• Proactive, adaptable, and solution-oriented with the ability to handle confidential information discreetly.
• Strong customer service and hospitality skills, with a natural desire to help others.
• Proven ability to be flexible in a fast moving and challenging office environment
• Attention to detail and the ability to work with minimal supervision