Coordinator, Human Resources (Contract/Job Rotation up to September 2027)

Position Type:

Contract NU (Full Time) (Fixed Term)

Closing Date:

September 9, 2026

Salary/Wage Range:

$68,765.00 - $85,957.00

Working for the City of Burlington

A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.

We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.

Type of Vacancy

Existing Vacancy

Hours of Work

35 hours per week

Contract Length

Contract up to September 2027

Department

Human Resources

Location

This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of Sims Square, 390 Brant Street, Burlington, ON. Work location is subject to change at the discretion of the City due to operational demands. Effective September 2027 this role will be required to be on site 50% of the time each month. This role will be required to be on site at least once per week.

Position Overview

The Coordinator, Human Resources works closely with Human Resources Business Partners to support the delivery of comprehensive HR services to assigned client groups, which will include union and non-union staff. This role is responsible for administering key HR processes and ensuring the effective execution of the City’s human resources functions. The position oversees specialized areas including payroll changes, managing retirements and leaves of absences (i.e. parental leave), disability management and supporting recruitment, while providing timely, professional, and responsive service to employees and the public.

Responsibilities

Key responsibilities include:

• Accurately input and maintain HRIS (Workday) data to support the processing of biweekly payroll for both hourly and salaried employees, including updates to employee base records and the administration of new hires, rehires, terminations, leaves of absence, and retirements.

• Process and reconcile vacation and sick leave balance adjustments in accordance with applicable policies and collective agreements.

• Analyze payroll and employment data to calculate financial implications related to leaves of absence, retirements, terminations, and acting pay arrangements.

• Respond to employee inquiries regarding employment verification letters, benefits, pension, time tracking, and leave entitlements, ensuring timely and accurate information is provided.

• Facilitate onboarding meetings with new hires to support a positive employee experience, including guidance on pension and benefits enrollment, parking registration, and security access setup.

• Provide professional and responsive service by addressing general Human Resources inquiries from employees, candidates, and external stakeholders.

• Perform additional duties as assigned in support of departmental and organizational objectives.

Requirements

You possess 2 to 4 years of related human resources or administrative experience. A post-secondary education in a related field is preferred. A CHRP designation or ability to obtain is also preferred. Knowledge of WSIB and/or OMERS will be considered an asset.

You have experience inputting data into a human resources information system (HRIS). Experience with Workday is preferred. High attention to detail and accuracy are paramount in your calculation of employee entitlements (sick, vacation, retro) and in preparing correspondence. You are proficient with Excel.

Your strong interpersonal, customer service communication skills are essential as you will often be the first point of contact to employees and the public.  You must be able to work in a team environment with multiple competing deadlines.

Accommodations

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at: [email protected] if you require accommodation to ensure your equal participation in the recruitment and selection process.

Note to Applicants:

We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.