Lead-Procurement Contracts

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Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives. Performs the following Contract Management activities:

Contracting Plan

• Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution.

Creates Contract

• Develops and formulates contracts and amendments with appropriate Terms and Conditions (T&C), Service Level Agreements and agreed monitoring indeces, by leveraging corporate standards, policies, templates and best practices.

• Collaborates with internal and external stakeholders on the contracting terms.

• Prepares required contractual and agreement background data to support sector contract negotiations of major contracts.

Contract Review

• Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks.

• Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company.

• Ensures that the contract is signed by appropriate approving authorities and by vendors.

Contract Adjustments

• Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests. 

• Documents business justification for the adjustment.

Contract Status

• Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated.  Documents business justification.

• Ensures compliance to contract requirements on bonds and insurance.

• Implements and monitors ‘audit monitoring system” to ensure compliance with company’s performance standards.

Ensures the on-time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures.

• Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.

• Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability

• Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements.

• Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation.

• Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold. 

• Monitors delivery of materials/equipment and services and ensures proper documentation.

• Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved  Purchase Orders, short shipments, non-TAR trade receivables, settlement of rejection items, among others.

Monitors and ensures compliance to international and local agreements and contracts.

• Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors.

• Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team.

• Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders.

Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing

• Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.

• Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.

• Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise-wide sourcing opportunities.

• Establishes and maintains good business relations with Local and International vendors/service providers.

Ensures compliance to Service Level Agreement between the Proponents. Works in synergy with different internal stakeholders to achieve high customer service satisfaction.

• Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s.

• Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction.

• Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues.