IT Project Management Office (PMO) Consultant

FIND YOUR 'BETTER' AT AIA

We don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we’d love to hear from you.

About the Role

The IT Project Management Office (PMO) Consultant assists the local IT Business Unit in the provision of structure, consolidation and analysis of both qualitative & quantitative data reporting, and implementation of project governance service excellence on IT Projects plans, budgets. S/he also ensures that IT Projects align with established governance procedures, and best practices according to both local and Group standards, and other necessary activities in pursuit of local IT Business Unit objectives and targets.

Roles and Responsibilities

• Establishes Governance Processes and Monitoring of IT Project objective and Results to meet overall IT Business objectives.
• Creates a single point of visibility and control on IT Project Performance Management against IT Project Plans Objectives & Key Results to upper management for quick business decisions and control.
• Manages PMO Cadences – Project Reviews and Upper Management Reviews on a regular basis.
• Provides analytical/strategic-thinking, leadership support, and service excellence discipline that enable project teams to: 1) isolate business issues; 2) aid resolve project issue to meet overall project timelines and deliverables under Project Service Excellence
• Continually develops IT PMO Materials, Templates, Lessons Learned, to aid in the operational and project-specific reporting for both AIA PH Local Business Unit and AIA Group, including documentation of alignments and approvals from relevant stakeholders during Project Steer Committee Meetings.
• Works closely with Local BU Finance Project Approval Governance and Group Governance to comply and report IT Projects adherence to Local and Group Project Standards.
• Establishes and maintains knowledge database Project Management Office (PMO) processes and conducts continual process improvement/innovations for increased effectiveness and efficiency using appropriate models and methodologies.
• Works closely with the AIA PH IT Leadership Team to manage IT Project risks and resolve challenges on IT Strategic Plans and Performance against Objectives & Key results.
• Handles cadences for Annual and Quarterly Objective & Key Results Planning and performance management reviews.
• Highlights risks due to changes or delays and appropriately flags negative impact to IT PMO Strategies on a timely manner to upper management.
• Interfaces and leads PMO process discussions on all PMO Activities in compliance to the AIA Risk & Compliance Teams and Internal Auditor reviews

Financial and Non-Financial Measures:

1. SDLC Compliance Review

   - Conduct weekly and monthly evaluations of Project Managers’ adherence to established SDLC standards.

   - Identify areas of non-compliance and generate actionable recommendations to enhance compliance efforts.

2. Management Reporting

   - Prepare comprehensive management reports that summarize Project/Program/Portfolio status and SDLC compliance findings, highlighting strengths, weaknesses, and trends.

   - Ensure reports are professionally formatted and suitable for executive review.

3. Project Progress Report Review

   - Analyse weekly and monthly project progress reports submitted by Project Managers, ensuring clarity, accuracy, and alignment with SDLC and PAG standards.

   - Provide constructive feedback and instruction to Project Managers on enhancing their reporting practices.

4. CMMI Implementation Support

   - Assist in the implementation of CMMI practices across projects.

   - Prepare documentation and reports necessary for CMMI assessments, ensuring all processes are aligned with CMMI standards.

5. Training and Guidance and Process Documentation

 - Document and update relevant processes 

 - Collaborate with Project Managers to create a culture of compliance and continuous improvement.

   - Offer training sessions or workshops to improve understanding and application of SDLC processes, CMMI practices, PAG Standards and other PM best-practices.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

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