Student, HR Workflow Automation, Office of the Vice President for Research

Job Posting Title:

Student, HR Workflow Automation, Office of the Vice President for Research

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Hiring Department:

Office of the Vice President for Research

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The mission of the Office of the Vice President for Research (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

Purpose

The Office of the Vice President for Research (OVPR) seeks a technically skilled and innovative student employee to support the modernization of Human Resources business processes and digital services. This position will evaluate existing Smartsheet-based workflows, forms, and tracking systems; assist with identifying and testing alternative workflow automation platforms; and develop an external-facing OVPR HR SharePoint site that provides user-friendly access to HR resources, forms, processes, and guidance.

Working closely with the Senior Director of Human Resources, the student will contribute to business process improvement initiatives that enhance efficiency, automation, transparency, and customer experience across OVPR-supported units.

Responsibilities

Business Process Analysis & Documentation

• Working closely with the Sr. Director of Human Resources, reviews and analyzes existing OVPR HR workflows, Smartsheet forms, dashboards, trackers, and automated processes to identify inefficiencies and automation opportunities.
• Develops workflow maps, process documentation, and recommendations for improvement.

Workflow Automation & Technology Evaluation

• Researches, evaluates, and tests two workflow automation platforms to implement as the new workflow automation platform for the OVPR HR.
• Compares platform capabilities, usability, scalability, reporting functionality, and integration opportunities.

SharePoint Development & User Experience Design

• Designs and develops an external-facing OVPR HR SharePoint site.
• Creates organized and user-friendly navigation for HR resources, forms, SOPs, FAQs, and service guides.

Perform other project-related duties as assigned.

Required Qualifications

• Current student at UT Austin and enrolled/registered for the current regular semester, in good academic standing.
• Demonstrated technical aptitude and ability to quickly learn new software platforms and applications.
• Experience creating, organizing, or managing digital content using SharePoint, websites, or comparable platforms.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple projects simultaneously.
• Strong attention to detail and commitment to producing high-quality work.

• Ability to maintain confidentiality when working with HR-related information.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience using AI-enabled productivity tools and workflow automation technologies.
• Experience building websites, SharePoint pages, dashboards, or digital knowledge bases.
• Familiarity with user experience (UX) principles and information architecture.

Salary Range

$20 per hour

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Work Shift

• Must be available to work 15-19 hours per week
• Flexible work hours between Monday through Friday 7:00AM - 4:30PM based on students' class schedule

Required Materials

• Resume
• Class Schedule

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.